Operations Administrator

Description

San Diego based commercial property services company seeking an experienced Operations Administrator to join our growing team.

About the Position

As an Operations Administrator, you will play a key role in keeping operations running smoothly by supporting multiple service divisions and ensuring day-to-day administrative processes are completed accurately and on time. This is a fast-paced, highly collaborative position where organization, attention to detail, and follow-through are essential to success.

• Strong Operations Management skills, including coordination of schedules, work orders, and field teams.
• Excellent Communication and Customer Service skills to interact professionally with clients, vendors, and internal stakeholders.
• Ability to review data accurately, track performance, and support process improvements.
• Proficient Administrative Assistance skills, including documentation, reporting, and basic invoicing or billing support.
• High level of organization, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Comfort with basic office software and digital tools (e.g., email, spreadsheets, scheduling or work order systems).
• Prior experience in operations, facilities management, proprty services, or a related field is preferred.
• Ability to work on-site in San Diego, CA, and collaborate effectively with cross-functional teams.
• Enter job cost and non-job cost reported hours for the Operations team while performing timecard audits
• Support gathering necessary Client and Vendor information for proper setup within the system
• Assist in the open purchase orders process review
• Support communication with Sub-Contractors, verify the schedule of work, and collect invoices
• Assist in documentation management (ie) Credit Card expense reports, W9’s, business licenses, etc.). Assist in documentation management (ie) Credit Card expense reports, W9s, business licenses, etc Strong Operations Management skills, including coordination of schedules, work orders, and field teams.
• Excellent Communication and Customer Service skills to interact professionally with clients, vendors, and internal stakeholders.
• Ability to review data accurately, track performance, and support process improvements.
• Proficient Administrative Assistance skills, including documentation, reporting, and basic invoicing or billing support.
• High level of organization, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Comfort with basic office software and digital tools (e.g., email, spreadsheets, scheduling or work order systems).
• Prior experience in operations, facilities management, property services, or a related field is preferred.
• Ability to work on-site in San Diego, CA, and collaborate effectively with cross-functional teams.
• Enter job cost and non-job-costed reported hours for the Operations team while performing timecard audits
• Support gathering necessary Client and Vendor information for proper setup within the system
• Assist in the open purchase orders process review
• Support communication with Sub-Contractors, verify the schedule of work, and collect invoices

Requirements

About You

You are highly organized, detail-oriented, and enjoy keeping things on track behind the scenes. You take ownership of your work, communicate professionally, and are comfortable managing multiple priorities in a fast-paced environment. You may be early in your career or looking to grow within operations or administration, but you are eager to learn, dependable, tech-savvy, and comfortable navigating systems, spreadsheets, and changing priorities.

· 1+ year of office or administrative work in a related field or industry.

· Bilingual in English/Spanish preferred but not required.

· Strong organizational and interpersonal skills, including both written and verbal communication.

· Microsoft Office and CRM knowledge (Sage, Zoho, Crystal Reports) preferred.

· Ability to maintain confidentiality, work with other collabotatively, and possess good organizational and problem-solving skills.

About Us

At Lot Commercial Property Services, we are a trusted leader in commercial property maintenance, partnering with some of the industry’s most respected property owners and managers. For nearly 40 years, we’ve built a strong reputation by delivering reliable maintenance services to shopping centers, office buildings, and other commercial buildings.

Our mission is to be the best place to work, where team members are empowered, supported, and given opportunities to grow in a fast-paced, team-oriented environment.

About Benefits and Compensation

Our employees enjoy robust benefits, including a generous company contribution to medical coverage and a 401k match. Additional benefits include dental, vision, accident coverage, and employer-sponsored mental health and wellness resources. 

This position pays between $28.00- $32.00 per hour, depending on experience.

All offers of employment are contingent upon successfully passing a pre-employment background check, drug screening, and physical endurance test relevant to the job requirements. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V.

This employer participates in E-Verify and will provide the federal government with your form i-9 information to confirm that you are authorized to work in the U.S.