Shipping Administration

Description

The Shipping Administrator plays a vital role in supporting daily shipping operations and coordinating communication between manufacturing, logistics, and transportation partners. This position is responsible for performing a variety of administrative and clerical duties, forecasting shipping needs based on production schedules, and ensuring timely, accurate documentation of all shipments.

• Forecast production schedules based on sales demands to align with shipping and manufacturing needs.
   
• Perform general clerical duties including typing, printing, scanning, and maintaining accurate records both manually and electronically.
   
• Track and monitor current and past shipments to ensure precise documentation and inventory accuracy.
   
• Communicate professionally with carriers and drivers via phone and email to schedule pickups and respond to inquiries regarding loads.  
• Develop constructive and cooperative working relationships with production, warehouse, and sales teams to support business objectives.
   
• Process shipments through Trans4m, utilizing multiple software systems to fulfill sales obligations and support just-in-time manufacturing (including BOL and label processing).
   
• Analyze data and evaluate results to identify and implement effective solutions to logistical challenges.
   
• Perform other related duties as assigned to support the logistics and manufacturing teams.

Requirements

• High school diploma or equivalent required.  
• Strong verbal and written communication skills.  
• Excellent interpersonal and customer service skills.  
• Exceptional organizational skills with strong attention to detail and accuracy.  
• Proven ability to manage time effectively and meet deadlines in a fast-paced environment.  
• Proficient in Microsoft Office Suite, with a focus on Excel.  
• Experience in logistics, shipping, or manufacturing administration preferred.  

Expectations

• Adhere to all safety procedures and help promote a clean, organized work environment.  
• Maintain consistent and reliable attendance, including working overtime as required.  
• Demonstrate professionalism, teamwork, and a proactive approach in all aspects of the role.