Administrative Specialist

Description

Boater’s World Marine Centers is seeking an Administrative Specialist to support the back-office operations at our Lake Placid dealership. This role focuses heavily on data entry, document processing, scanning, and general administrative support. It is a great opportunity for someone who is organized, dependable, and looking to build experience in an office environment

Key Responsibilities

Data Entry & System Management

• Enter customer information, consignment agreements, and unit data into the Dealer Management System (DMS).  
• Review documents for accuracy before entering information into the system.  
• Update and maintain electronic records with a high level of accuracy.  

Document Processing & Filing

• Scan, upload, and organize deal folders, service paperwork, and consignment documents.  
• Audit completed deal jackets to ensure all required documents are present.  
• Maintain organized electronic and physical filing systems for quick and easy retrieval.  

Back-Office Administrative Support

• Assist the Business Office with routine paperwork, document collection, and data verification.  
• Support Sales, Service, and Consignment teams by processing paperwork promptly and accurately.  
• Help track missing documents, signatures, and supporting materials.  

Customer & Front Desk Support (Light)

• Answer phones and assist customers with basic questions when needed.  
• Help route customer inquiries to the correct department.  

Other Duties as Assigned

• Assist with basic reporting, office organization, and administrative tasks.  
• Support the management team with project-based tasks as needed.  

Requirements

• High school diploma or equivalent required.  

Experience

• 1+ year of general office, administrative, or data entry experience preferred (not required).  
• Experience in a dealership environment (marine, automotive, RV, powersports) is a plus but not necessary.  

Skills & Abilities

• Strong attention to detail and accuracy in data entry and document handling.  
• Comfortable completing routine, structured tasks consistently.  
• Proficient with computers, scanners, and basic office software.  
• Strong organizational skills and the ability to follow processes.  
• Professional communication skills (written and verbal).  
• Ability to work both independently and within a team.  

Why Join Boater’s World Marine Centers?  This is a perfect role for someone looking to gain experience in office administration while joining a stable and growing organization in the marine industry. We offer:

• A supportive team environment  
• Opportunities for training and growth