Receptionist

Description

Position Overview

We are seeking a polished, professional, and highly organized Receptionist to be the first point of contact for our clients and visitors. This role requires exceptional communication skills, a warm and welcoming demeanor, and the ability to manage multiple administrative tasks in a fast-paced, client-focused environment. As a key member of our team, you will represent the firm’s brand and ensure that every client interaction reflects our commitment to excellence.

About the Job:

• Greet clients, visitors, and vendors with professionalism and courtesy.
• Manage incoming calls, emails, and inquiries; direct them to the appropriate team members.
• Maintain a clean, organized, and welcoming reception area.
• Schedule and confirm appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and courier services on a daily basis.
• Perform errands including lunch and store pick-up, bank deposit runs and other essential support duties to ensure smooth day-to-day operations.
• Assist with preparing client materials, correspondence, and basic document formatting.
• Maintain office supplies inventory and place orders as needed.
• Coordinate with building management and vendors for office maintenance and service requests.
• Support special projects and assist team members with administrative needs as assigned.

Requirements

About You:

• 1–3 years in a receptionist, administrative assistant, or customer service role (professional services experience preferred).
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with scheduling systems.
• Ability to manage multiple tasks with accuracy and attention to detail.
• Professional and polished demeanor and appearance.
• Exceptional interpersonal skills with a client-first mindset.
• Dependable, organized, and proactive with a strong sense of ownership.