Office Coordinator

Description

At RRM, we inspire and support each other through collaboration, respect, and innovation to create environments people enjoy.

We’re seeking an Office Coordinator who thrives in a fast-paced environment and excels at keeping operations organized and efficient. This role is central to supporting our managers, staff, and clients through top-notch administrative services and office coordination.

Your role looks like:

• Producing, proofreading, editing, and distributing a variety of documents, including letters, reports, proposals, and contracts.
• Ensuring consistency in branding, formatting, grammar, and compliance with company standards.
• Assisting project managers with proposals, project setup, meeting notes, and client communications.
• Coordinating meetings, conference rooms, and travel arrangements.
• Supporting marketing and business development efforts with event coordination and RFP assistance.
• Keeping common areas clean, maintaining office materials, furniture, and equipment, and coordinating repairs with vendors or corporate support.
• Handling supply inventory and ordering, managing service contracts, assisting with subtenants, setting up new hire workstations, and maintaining fleet vehicles.

Requirements

What you’ll bring to the table:

• High School diploma required.
• Minimum 5 years of administrative or project coordination experience.
• Strong proficiency in Microsoft Office.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks.
• Strong written and verbal communication skills.

Above & Beyond

• AA degree or Bachelor’s degree from a four-year college or university.
• Some work experience in architecture, engineering, surveying, landscape architecture or planning firm.