JOB DETAILS

Executive Assistant to CEO

CompanyXTEND
LocationTel-Aviv
Work ModeOn Site
PostedJanuary 4, 2026
About The Company
XTEND provides revolutionary human-guided autonomous machine systems that enable any operator to perform extremely accurate maneuvers and actions, in any environment with minimal training. The company's patented XOS operating system fuses the best of human intelligence and machine autonomy to enhance the operator's abilities, and simultaneously reduce the need for physical confrontation, thereby minimizing casualties and injuries. Hundreds of XTEND's systems are already operationally deployed worldwide, and the company is continuously developing its XOS operating system and platforms to deliver the future of human-machine teaming to defense, public safety, and security professionals worldwide.
About the Role

XTEND is looking for a professional, organized, and proactive Executive Assistant to support the company’s CEO in operational and organizational aspects of day-to-day work.

This is a support-focused role centered on documentation, follow-up, coordination, and execution requiring strong attention to detail, reliability, and the ability to work in a dynamic environment.

The Executive Assistant will work closely with the CEO, attend relevant meetings, document decisions and action items, and ensure effective follow-up and execution across teams.

Key Responsibilities:

  • Attend meetings with the CEO and document meeting summaries, decisions, and action items
  • Track action items, commitments, and tasks, and ensure timely follow-up and closure
  • Coordinate and follow up with internal and external stakeholders based on the CEO’s direction
  • Assist in preparing materials and information for meetings and discussions
  • Support organization of priorities and ongoing tasks
  • Work closely with the CEO’s Personal Assistant (PA) to ensure clear ownership, coordination, and smooth execution
  • Handle sensitive information with discretion, reliability, and professionalism

Requirements

  • Experience working with senior management or leadership
  • Fluent in Hebrew and English speaking, reading, and writing (required)
  • Strong organizational and follow-up skills with the ability to manage multiple tasks
  • Proactive, responsible, and service-oriented mindset
  • Good interpersonal and communication skills
  • High attention to detail and strong execution abilities
  • Proficiency in Office tools / Microsoft Outlook
  • Flexibility and ability to work in a changing environment

Nice to Have:

  • 4+ years of experience in a similar role
  • Experience in task tracking, coordination
  • Experience in a tech, startup, or global environment

Why Join Us:

Join a growing defense-tech company and support the CEO in a meaningful operational role focused on coordination, follow-up, and execution that helps keep the organization aligned and moving forward.

Key Skills
Calendar ManagementSchedulingCoordinationProblem SolvingProfessionalismLogistics ManagementOrganizational SkillsInterpersonal SkillsProactivityService OrientationMicrosoft OutlookFlexibilityConfidentialityAdministrative SupportCommunication SkillsBilingual
Categories
AdministrativeManagement & LeadershipTechnologyConsultingHuman Resources
Job Information
📋Core Responsibilities
The Executive Assistant will manage complex calendars, coordinate meetings, and provide ongoing support to senior management. This role requires discretion and the ability to handle various administrative tasks efficiently.
📋Job Type
full time
📊Experience Level
5-10
💼Company Size
152
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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