Accounts Payable Specialist II

Description

Join Our Team as an Accounts Payable Specialist II at Johnstone Supply - The Founder's Group!
 

ABOUT US – 

Johnstone Supply - The Founders Group is a 3rd generation family-owned wholesale distributor for heating, cooling, and refrigeration supplies and equipment. We operate across 6 states as one of the nation's largest HVAC/R distributors. Johnstone Supply offers superior customer service, technical advice and training seminars and features the industry’s most respected catalog (available both digital and online) featuring more than 80,000 quality parts, supplies and equipment. Our purpose is to keep our communities safe & comfortable! 

IDEAL CANDIDATE PROFILE – 

The ideal Johnstone Supply team member is someone who exhibits our core values (Customer Focused, Accountable, Solutions-Minded, Always Learning, and Collaborative) and 9 winning habits. These include: 

1. Be a Great Teammate 
2. Be Accountable 
3. Have a Plan 
4. Solve Problems 
5. Have a Winning Attitude 
6. Put Yourself in the Customer’s Shoes 
7. Develop Yourself 
8. Have Fun 
9. Lead People – Manage Processes

WORK SCHEDULE – 

Monday – Friday, 40 hours per week between the business hours of 8 am – 5 pm. 

PRIMARY PURPOSE -

The Accounts Payable Clerk II is responsible for working with the accounting team to ensure timely and accurate payment of invoices and maintaining necessary information essential to the job duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES –

• Ensures correct payments are made in a timely manner.  
• Verifies payments before CFO’s signature is added by reviewing checks and vouchers.
• Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
• Ensures employer identification numbers or social security numbers have been collected from all vendors for the payables clerk to prepare and submit 1099s
• Ensures proper maintenance, filing, and storage of records in case of audits
• Process check requests and answer vendor inquiries
• Research vendor statements, expense invoices, and discrepancies
• Act as liaison between vendors, corporate and other branch personnel
• Distribute signed checks as required 

Requirements

 QUALIFICATIONS AND EXPERIENCE –   

• Several years of accounting or relevant financial working experience
• Excellent verbal and written communication skills. 
• Proficient in accounting software and Microsoft Office Suite or related software.
• Basic understanding of accounts payable functions.
• Knowledge of basic accounting principles
• Excellent analytical skills.
• Excellent organizational skills and attention to detail. 

Competency Profile:

• Advanced Reconciliation and Analysis: Proficiency in reconciling complex accounts, including multi-entity reconciliations, and analyzing variances to ensure accurate financial reporting.
• Month-End and Year-End Closing: Experience with supporting and handling month-end and year-end closing processes, including preparing journal entries, reconciling accounts, and generating financial reports.
• Accounts Payable/Receivable Oversight: In-depth knowledge of AP/AR processes, including vendor management, payment processing, cash application, and resolving discrepancies to optimize cash flow.
• Audit Support and Internal Controls: Ability to assist in internal and external audits by preparing schedules, providing supporting documentation, and ensuring adherence to internal controls.
• ERP System Proficiency and Process Improvement: Advanced skills in ERP systems, with the ability to identify and implement process improvements to streamline accounting operations and enhance data accuracy.

  OTHER DETAILS –  

• We offer competitive benefits, including health insurance through UnitedHealthcare, 401K with employer match, scholarship opportunities, a referral program, and much more! 
• Johnstone Supply – The Founders Group participates in E-Verify. All new hires must be able to successfully pass employment verification through the E-Verify program. 
• All new hires must be able to successfully pass a background check, MVR screening (if applicable, for roles with driving responsibilities), and a pre-employment drug screening.