Accounting Associate – Accounts Receivable and Collections

Description

KerberRose is a trusted advisor for accounting, tax, and business services across Wisconsin. We remain committed to the principles on which we were founded: delivering excellent service and building meaningful client relationships. Our people-first philosophy is at the core of everything we do. We value the relationships we build—with each other, with our clients, and within our communities.

Join our team as an Accounting Associate, where you will play a key role in supporting our financial operations and strengthening our client experience.

Job Summary

The Accounting Associate is responsible for managing cash inflow, processing payments, and overseeing client collections. This role requires accuracy, efficiency, and strong communication skills. The position has daily and ongoing impact on financial transactions—ensuring the firm remains on track, timely, and maintains strong client relationships.

Responsibility

Accounts Receivable Specialist

• Maintain accounts receivable records, ensuring aging is current, credits and collections are applied, and discrepancies resolved.

• Perform daily cash management duties including recording bank deposits, maintaining cash receipt logs, and posting cash to the AR sub-ledger.

• Monitor and collect accounts receivable through phone, email, and mail communication.

• Encourage and support timely payments from clients.

• Ensure efficient processes and minimal delays in workflow.

• Oversee finance charge applications and distribute client statements on the 10th of each month.

• Prepare and send WIP reports on the last day of each month.

• Prepare and send AR Summary reports on the 10th of each month.

• Identify opportunities to improve financial operations.

• Perform other duties as assigned.

KerberRose Wealth Management & Retirement Plan Partners

• Complete credit card and bank account reconciliations.

• Process due invoices for payment.

• Enter monthly recurring journal entries.

• Provide ad hoc analysis and reporting as needed.

Collections Specilaist

• Monitor the accounts receivable ledger and identify overdue accounts.

• Contact clients with overdue balances to collect payment or negotiate installment arrangements.

• Use credit bureau data, postal information, and online tools to locate clients with outdated contact information.

• Maintain records of all collection attempts and payments received.

• Submit regular updates on unpaid accounts and repayment progress.

• Prepare and send monthly delinquent notices by the 20th.

• Forward delinquent accounts to the Collections Agency by the 15th (30 days after attorney notice).

• Write off accounts that remain uncollected after 90 days.

General Accounting

• Support leaders and staff with Practice CS billing questions, invoice corrections, and posting.

• Manage new client reporting, provide trend analysis, and assist with new client entry forms as needed.

• Obtain working knowledge of accounts payable for backup support.

• Assist with peer review and internal inspections by preparing reports and ensuring Practice CS database accuracy.

• Support other accounting and finance team members as needed.

• Utilize Information Systems to their full capability.

Requirements

• Two-year accounting degree or equivalent experience.

• Two to three years of experience in accounts receivable and collections preferred.

• Proficiency in Excel; experience with Thomson Reuters Practice CS preferred.

• Excellent verbal and written communication skills.

• Strong attention to detail with the ability to maintain confidentiality.

Culture and Core Values

KerberRose offers a fun, supportive atmosphere of professionalism marked by a personal touch. We believe in creating an environment which encourages and supports professional and personal development. Our core values drive our culture:

• Honesty

• Integrity

• Respect

• Balanced Life

• Community Oriented 

Our team members are our most valuable assets, which is why KerberRose team members are given frequent opportunities for achievement and recognition. 

KerberRose is nationally recognized for its flexible workplace practices and is one of Inside Public Accounting’s Top 200 Firms.

Wellness at KerberRose

At KerberRose, we focus on our team members physical, financial, social, and emotional well-being and offer comprehensive benefit options that include health, dental, vision, 401(k), professional development, and much more.