Senior Staff Accountant

Description

Job Title:  Senior Accountant

Reports to:  Financial Controller

Classification:  Salary Exempt

Position Location: Orlando, Florida (Ocoee, FL Office)

Status:   Full Time

Company Description:

Fly Alliance is an industry-leading Part 135 and Part 145 private aviation group specializing in private jet charter, jet card memberships, aircraft sales, aircraft management, parts, and maintenance. Renowned for delivering exceptional luxury, uncompromising safety, and operational excellence, Fly Alliance continues to set the standard in private aviation worldwide.

With a growing fleet of over 30 aircraft, eight offices worldwide, including international locations, and a team of nearly 300 dedicated professionals, Fly Alliance supports a truly global operation. Recognized as a Top 20 U.S. Operator for three consecutive years, the company remains at the forefront of innovation and service within the private aviation industry.

Fly Alliance’s commitment to excellence, integrity, and customer satisfaction continues to redefine what clients expect from private air travel.

Role Objective:

Manage accounting operations for multiple entities with primary responsibility for FAA Part 145 repair station financial activities, maintenance accounting, and intercompany reconciliation with our sister Part 135 charter operation.

Essential Job Tasks:

• Oversee end-to-end Accounts Receivable and Accounts Payable processes, including invoicing, collections, bill entry, approvals, and timely payment execution.
• Process and manage customer and vendor payments, including wires, ACH, checks, and credit cards; confirm receipt and proper application of payments.
• Prepare and distribute A/R reports, including aging, collection status, and cash receipt summaries.
• Actively manage and reconcile A/R and A/P sub-ledgers to the general ledger across multiple entities and departments.
• Manage intercompany transactions, commissions, and intercompany reconciliations on a recurring basis.
• Maintain and reconcile the bank accounts, credit card accounts, and bank feed daily; investigating and resolving any discrepancies.
• Own corporate credit card administration, including user management, credit limits, transaction flow, reconciliations, and system synchronization, as well as, daily reconciliation.
• Enter and maintain vendor invoices and bills in QuickBooks Online, ensuring proper approvals, classifications, and audit trails.
• Manage inventory and consignment tracking and ensure alignment between operational records and accounting systems.
• Prepare monthly reports and support month-end close activities, including accruals, prepayments, and adjusting journal entries.
• Maintain depreciation & amortization schedules and ensure assets are accurately departmentalized and recorded.
• Analyze payments and expenses by class, location, department, and entity to support management reporting across a multi-entity and national organization.
• Support payroll accounting through departmental allocations and commission based reports
• Coordinate accounting workflows and approvals using Slack and other internal tools.
• Support ad-hoc accounting projects and process improvement initiatives in collaboration with the Financial Controller.
• Review and record EBIS Work Authorizations and orders.

Competencies:

• Managing multiple projects & client accounts with accuracy.
• Managing multiple communication channels within Slack, Email, EBIS, & other internal systems.
• Multi-tasking effectively, prioritizing appropriately, and providing timely communication of project(s) status, working among multiple timezones and different departments.
• Excellent organizational and time management skills, working effectively with their calendar.
• Demonstrated excellent verbal and written communication skills, will be interacting with a multitude of clients daily in a professional manner suited for Business Aviation standards.
• Demonstrated extreme attention to detail in a fast-paced environment 
• Professional attitude in all situations, regardless of client or internal organizational demands.
• Ability to maintain confidentiality, no internal corporate information may be shared with clients at any time without written approval from the Financial Controller or Chief Operating Officer.
• Demonstrated ability to use QuickBooks online or ability to learn quickly as new systems are introduced.
• Advanced Microsoft Excel skillset or ability to learn quickly.  
• Demonstrated ability to exercise good judgment with the ability to work independently and solve problems while determining the most appropriate response or action in a variety of situations, with direct open communication to a manager when necessary 
• Takes ownership by proactively identifying and addressing issues, inefficiencies, or improvement opportunities, and communicating them to the Financial Controller in a timely and constructive manner. This includes process enhancements, operational efficiencies, client requirements, and other relevant observations

Work Environment:

• Work is generally performed within an office environment at the company office in Ocoee, Florida with standard office equipment available.
• Work will also need to be performed from a remote location, as the demands of this role may require work after standard office hours.

Physical Demands:

• Must be able to remain in a stationary position 50-75% of the time.
• The person in this position needs to occasionally move about inside and outside of the office.
• Constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Constantly operate a telephone requiring oral and auditory capacity enabling interpersonal communication.
• Light physical effort required by handling objects up to 20 pounds occasionally and/or 10 pounds frequently.

Travel:

• Limited travel may be required to attend company-sponsored corporate events, visit Part 145 Maintenance facilities on the East Coast, or  visit our vendors

Required Education/Experience:

• Bachelor’s degree 
• Three (3) years proven experience in Part 145 Operations (preferred)
• Software Experience: EBIS, Slack, Google Workspace, Excel, Quickbooks Online, Netsuite

Direct Reports: 

• This role reports directly to the Financial Controller & Accounting Manager.

Work Authorization: 

• Must be authorized to work in the United States of America.