Agency Bookkeeper

Description

Position Summary

The Agency Bookkeeper is responsible for maintaining the organization’s financial integrity, transparency, and compliance while supporting operational and programmatic growth. This position reports directly to the Canopy Village Executive Director, works closely with Canopy Village Foundation Development Director, and serves as a key partner in financial planning, budgeting, and oversight.

This is a part-time position, with a priority schedule of Monday-Friday (flexible within business office hours).

Compensation and Benefits:

Range: $25-$30/Hour

Benefits: Medical- employee premiums at expense of employer

403(b) retirement match

PTO- progressive accrual with years of service

EQUAL OPPORTUNITY/AFFIRMATIVE EMPLOYER

Key Responsibilities

Financial Management & Planning

· Partner with the Executive Director in financial planning, forecasting, and strategic growth initiatives, including operating and capital projects.

· Collaborate in development and monitoring of annual operating and capital budgets.

· Monitor organizational cash flow and banking relationships.

Accounting Operations

· Oversee payroll, accounts payable, accounts receivable, healthcare billing, donations, and general ledger activity.

· Ensure accurate and timely financial recordkeeping in accordance with GAAP and nonprofit accounting standards.

· Collaborate with contracted accountants and billing vendors (1099) to maintain internal controls and accurate financial reporting.

· Maintain customer and donor records, including verification and discrepancy resolution.

· Support department leads with purchase orders, fund requests, and petty cash reconciliation.

Grants, Audits & Compliance

· Administer grants and ensure compliance with financial reporting and audit requirements.

· Prepare schedules, documentation, and reconciliations for annual audits; serve as primary audit liaison.

· Ensure compliance with nonprofit regulatory requirements and internal financial policies.

Event & Fund Accounting

· Manage accounting for CVF events, including reconciliation of event revenue, expenses, and planned giving in collaboration with the CVF Executive Director.

Human Resources & Risk Management

· Partner with HR on the financial administration of workers’ compensation claims and required reporting.

Other Duties

· Perform other related duties as assigned.

Qualifications

· Bachelor’s degree in Accounting, Finance, or Business Administration preferred

· Minimum of 3 years of experience in bookkeeping and payroll management

· Experience in nonprofit, healthcare, or social services financial operations

· Strong working knowledge of GAAP, nonprofit accounting, and grant management

· Proficiency with accounting and payroll systems (e.g., QuickBooks, Paylocity)

· Strong communication and collaboration skills

Requirements

· Must be dedicated to the mission and vision of Canopy Village

· Must be able to relate to all people of the community regardless of sexual, ethnic, racial, religious background, or socio-economic level

· Must possess emotional and professional maturity, stability, tactfulness, and good decision-making skills

· Must always adhere to the Confidentiality, Privacy, HIPAA Policy

· Maintain Adult, Child, and Infant CPR & First Aid Certification 

· Must complete all background requirements

· Acknowledgement of child abuse reporting responsibility

· Employment is contingent upon receiving a clearance from the appropriate authorities

· Must use reasonable precautions in the performance of one’s duties and adhere to all applicable safety rules and practices; and act in such a manner as to ensure at all times maximum safety to one’s self, children, colleagues, volunteers, and visitors

Core Competencies

· High ethical standards and integrity

· Strong alignment with the mission and values of Canopy Village