Accounts Payable Manager

Description

Accounts Payable Manager

We are seeking a detail-oriented and experienced Accounts Payable Manager to oversee our company's accounts payable operations. This role offers an excellent opportunity to lead a dynamic finance team, ensure accurate financial processing, and contribute to the overall financial health of our organization. The ideal candidate will bring strong leadership skills, a solid understanding of accounting principles, and a commitment to process improvement.

Daily / Ad-Hoc

• New vendor setup: Process and/or approve vendor setup requests.
• GM communication: Communicate with GMs regarding past-due invoices and provide backup documentation for paid items as needed.
• One-off payments: Manage special or urgent payments, including pending disconnections, online payments, and ad-hoc check runs. Once payment is made, ensure items are marked as paid.
• Metriqe AP oversight: Oversee Metriqe’s AP responsibilities to ensure tasks are completed accurately and timely.
• Liaison role: Serve as the primary liaison between internal teams and AP vendors.

Weekly

• Cash position support: Assist with preparation of cash position reports.
• Sysco reconciliation: Reconcile SyscoPay balances to M3 AP balances for each hotel.
• ePay processing: Process ePay runs. Distribute payment registers to owners and/or GMs.
• Check runs: Cut checks in the Support Center as requested.
• AP Aging reports: Run AP Aging for each property.
• AP Aging review: Review AP Aging to confirm all payable items are accurately reflected.

Monthly

• Accrual review: Work with accounting to identify any accrued but unpaid items.
• Invoice purge: Review the invoice purge report and provide it to OneSource for processing.
• Month-end AP tie-out: Run AP Aging for each hotel at month-end and verify the AP Aging in the AP module ties to the GL balance in Accounting Core.

Yearly

• 1099 processing: Work with Metriqe to file and complete the 1099 process.

Transitions / Onboarding

• Utility auto-drafts: Set up utility auto-drafts following property onboarding.
• Bank accounts: Add new bank accounts to M3.
• Vendor uploads: Upload new vendors using the current manager vendor list.
• Property records: Add utility vendor names, account numbers, and login information to the property information worksheet.

Skills and Qualifications:

- Bachelor's degree in accounting, Finance, or a related field.

- Proven experience in accounts payable management or a similar finance role.

- Strong understanding of accounting principles and financial regulations.

- Excellent leadership and team management skills.

- Proficiency with accounting software and enterprise resource planning (ERP) systems.

- Exceptional attention to detail and organizational skills.

- Ability to analyze financial data and prepare reports.

- Strong communication and interpersonal skills.

- Ability to work under pressure and meet deadlines.

Join our team and be part of a company that values growth, innovation, and professional development. We offer a collaborative work environment, competitive benefits, and opportunities for career advancement.