Human Resources Admin Assistant

Description

Summary

The HR Administrative Assistant provides administrative support to the Human Resources department and assists with various HR functions. This role is responsible for supporting departmental needs, including employee onboarding and orientations, recruiting activities, termination paperwork, and maintaining accurate HR records. The HR Administrative Assistant helps ensure compliance with company policies, contributes to a positive employee experience, and takes the lead in planning and coordinating employee morale and engagement events.

Essential Functions

1. Assist with employee onboarding by preparing new hire paperwork and providing support during orientations to ensure a smooth and positive transition for new employees.
2. Support recruitment efforts by posting job openings, scheduling interviews, phone screening candidates, and coordinating candidate communications. 
3. Assists with the preparation of termination paperwork in accordance with company policies and legal requirements. 
4. Runs reports to identify employee anniversaries and prepares anniversary cards for distribution.
5. Provide administrative support to the HR function, including: Record-keeping and file maintenance for personnel documents, HRIS data entry and updates to ensure accurate employee information, makes photocopies, mails, scans and email documents.
6. Plan, organize, and lead employee morale and engagement events to foster a positive workplace culture. 
7. Respond to employee inquiries and direct them to appropriate resources. 
8. Maintain confidentiality of all employee and company information. 
9. Assist with special projects and other HR-related tasks as assigned.

Requirements

Required Skills and Abilities

1. Excellent communication skills, both verbal and written.
2. Excellent interpersonnal and customer service skills.
3. Excellent organizational skills and attention to detail.
4. Proficient with Microsoft Office Suite or related software.
5. Excellent time management skills with a proven ability to meet deadlines.
6. Ability to function in a high-paced and at times stressful environment.

Education and Experience

1. High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred.
2. Previous administrative experience required, preferably in a fast-paced office environment.
3. Six months to one year of HR experience required; equivalent HR internship experience may be considered.
4. Experience supporting HR functions such as recruitment, onboarding, employee records, or HRIS is preferred.
5. Familiarity with HR best practices and employment documentation is a plus.

Physical Requirements and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Prolonged periods of sitting at a desk and working on a computer – 7 to 8 hours per day.
2. Light lifting, carrying, pushing and/or pulling objects up to 25 lbs.
3. Intermittent walking and bending.
4. General office environment: works generally at a desk in a well-lighted, air-conditioned cubicle/office, with moderate noise levels.  

Work Location
This is an on-site position at our Corporate Headquarters in Yuba City, CA. 

Compensation Range

The company anticipates offering  an hourly range between $20.09 and $23.64 for this position at the time of hire. This range includes base salary (or hourly wages) and does not include possible overtime for non-exempt employees or any applicable performance-based incentives or commissions.

Annual Merit Increase

Employees are eligible for a discretionary yearly merit-based salary adjustment, based on individual performance and company results.

Comprehensive Benefits Package

We provide a robust benefits package designed to support your health, financial security, and work-life balance including:

• Medical, Dental & Vision Insurance options
• Voluntary Lines including hospital indemnity, accident, and critical illness policies
• Company Paid HRA (with enrollment in certain health plans)
• Company Paid Basic Term Life Insurance
  • Coverage at 2× annual base salary, up to a maximum of $500,000 for full-time employees
  • $25,000 for part-time employees
• Company Paid Long-Term Disability Insurance for Full-Time Employees
• Company Paid Telehealth Services Membership (Teladoc)
• Company Paid Employee Assistance Program (EAP)
• 401(k) Retirement Plan
  • Employer-funded safe harbor contribution of 3% of employee's eligible earnings
  • Discretionary employer match on employee contributions 
• Flexible Spending Accounts
  • HSA
  • Medical FSA
  • Dependent Care FSA
  • Limited Purpose FSA
• Paid Time Off
  • Vacation accruals based on status and tenure within company
  • 12 sick days accrued annually for full-time employees
  • 1 hour for every 30 hours worked for part-time employees
  • 11 paid holidays (eligible after 90 days of employment)
• Travel Expense Reimbursement
  • All necessary and work-related travel expenses will be reimbursed in accordance with company policy

The preceding list of duties does not include all tasks and responsibilities that may be required with this position. Additional tasks may be assigned, as departmental and operational needs require.