People & Office Coordinator

About the role:

As a People & Office Coordinator, you will play a central role in keeping Everlab running smoothly as we scale.

You will work closely with our People Operations Manager to support hiring coordination, office operations, and leadership team logistics. This role is ideal for someone highly organised, proactive, and energised by being the person who keeps everything moving behind the scenes.

With a team of ~80 and growing quickly, this role is critical to ensuring our hiring processes run efficiently, our office feels exceptional, and day to day operational requests are handled seamlessly.

You’ll be based in Sydney, working from our Surry Hills office at least 3 days per week.

Responsibilities and scope:

• Hiring and interview coordination: Own job ad posting across platforms and ensure listings remain accurate and up to date. Coordinate interviews end to end, including scheduling across candidates and hiring managers. Manage interview logistics including room bookings, calendar holds, and candidate communication. Support hiring workflow administration in collaboration with the People Operations Manager.

• Office & workplace operations: Own day to day office management including supplies, ordering, facilities coordination, and vendor management. Ensure the office environment is organised, well stocked, and welcoming. Coordinate internal events, team lunches, and assist in offsites. Proactively identify and resolve operational friction within the workplace.

• Leadership team coordination: Provide light scheduling, travel coordination, and logistics support to members of the leadership team. Support overflow coordination tasks as needed. Ensure meetings and key logistics run smoothly without constant follow up.

• Internal coordination & team support: Act as a first point of contact for general internal operational requests. Support documentation organisation and administrative follow ups. Help improve internal systems and processes as we continue scaling.

What we are looking for:

• Availability: Full-time with 3 in-office days in Sydney

• Highly organised and detail oriented: You are naturally structured and reliable. You keep track of multiple moving parts and rarely drop the ball.

• Calm and responsive: You handle competing priorities with composure and clarity.

• Strong communicator: You write clearly, respond promptly, and communicate with professionalism and warmth.

• Process minded: You enjoy improving systems and making things more efficient. You’re comfortable working across multiple tools and platforms.

• Startup energy: You thrive in a fast paced, high ownership environment. You’re happy rolling up your sleeves and stepping in where needed.

• Ownership mindset: When something sits in your lane, you own it fully. You don’t wait to be chased.

Nice to have:

• Experience in a startup environment.

• Experience to HR systems or hiring platforms.

• Experience in office or workplace operations.

Working at Everlab:

• Do work that matters: We’re building the future of preventive health. Use your skills to prevent disease, improve access to personalised care, and reduce pressure on the health system.

• Work-life flexibility: Hybrid working with 2 to 3 days in the office, plus flexibility to manage life beyond the 9 to 5 when it matters.

• Experience Everlab as a customer: Full access to the Everlab health program, provided after successfully passing probation.

• Share in our success: Employee Share Option Plan included as part of your total remuneration. We grow together.

• People you’ll love working with: A welcoming, mission-driven team of smart, thoughtful people doing meaningful work.