Division Administrator

Description

Division Administrator

Senior Administrative & Operations Support 

Location: Hybrid (Ohio) - (Monthly Onsite Support Required)

Headquarters: Perrysburg, OH

Division: SNS

ABOUT THE ROLE

Are you a highly experienced Administrative Assistant who thrives in fast-paced, multi-stakeholder environments? Do you enjoy supporting senior leaders, managing complex priorities, and keeping division-level operations running smoothly?

Sigma Technologies is seeking a Division Operations Administrator to provide high-level administrative, operational, and project coordination support to a Division Director and leadership team. This role serves as a central hub for communication, reporting, scheduling, and administrative execution across an entire division.

This opportunity is ideal for a senior-level administrative professional who works independently, exercises strong professional judgment, and brings structure, organization, and efficiency to complex organizations.

ABOUT SIGMA TECHNOLOGIES

Sigma Technologies is a growing engineering and design firm with 500+ team members across 30+ states. For more than 25 years, Sigma has supported the power and telecommunications industries, helping strengthen infrastructure and communities nationwide.

Our core values — Safety, Honesty, Truth, and Decency — guide how we work and how we treat one another. We are TeamSigma.

• To learn more about working at Sigma, please visit our careers page and watch our company video.
• If you do not have Executive- or Senior-level administrative experience, please refer to our other open positions: https://bit.ly/TeamSigmaJobs

ORIENTATION AND TRAVEL REQUIREMENTS

This position works fully remotely. However:

• New hires are required to attend a 2-week, paid, in-person orientation and training at Sigma’s headquarters in Perrysburg, OH
• Ongoing onsite support is required approximately 1-week per month, and as requested to support our Directors if they travel to the office. In office work can include preparing for in-person meetings/events, supporting meetings/events, prepare final work packets and send to customers, along with the standard job duties.

POSITION RESPONSIBILITIES

The Division Operations Administrator provides advanced administrative and operational support across a full division, partnering closely with senior leadership to ensure efficiency, communication, and follow-through.

Key responsibilities include:

• Maintain and update division-level production, budget, and schedule reports using multiple databases and reporting tools
• Track, analyze, and report on operational metrics and administrative activities
• Prepare, edit, and format professional correspondence, reports, presentations, and executive-level documents
• Conduct research, data collection, and analysis to support leadership decision-making
• Manage Director and leadership schedules, calendars, travel arrangements, and logistics
• Coordinate and manage divisional administrative projects from planning through completion
• Arrange, coordinate, and support meetings, leadership sessions, and divisional events
• Record, transcribe, and distribute meeting minutes and track action items to completion
• Monitor, screen, and manage incoming communications; respond or route appropriately
• Serve as a professional point of contact for internal teams and external clients
• Collaborate cross-functionally to optimize administrative processes and support division goals
• Communicate effectively between departments to ensure alignment and follow-through
• Deliver high-quality, service-oriented administrative support with a focus on teamwork and responsiveness
• Operate proactively and resourcefully, identifying issues early and presenting solutions
• Work independently on complex, confidential, and high-impact administrative tasks
• Apply policies, procedures, and sound judgment to resolve administrative challenges
• Perform additional duties as assigned to support division operations

Requirements

Education/Experience Requirements

• EDUCATION: High School Diploma or equivalent is required
• EXPERIENCE: 10+ years of general work experience in an administrative support role
• Strong organizational skills, attention to detail, and experience in office policy and process management
• Excellent time management skills and the ability to organize, multitask, and prioritize
• Strong oral and written communication skills
• Must be discrete; a commitment to maintaining company confidentiality and privacy guidelines is a requirement
• Strong professional judgment, problem-solving ability, and financial skills to assist in making sound business decisions
• Ability to collaborate with a multi-department team
• Ability to learn and operate proprietary software and other computer systems
• Advanced ability to process and understand data in Microsoft Excel and other programs to track and report data and provide executive reports
• Able to pass a background check/driving record check
• Dependable transportation and a valid driver’s license and insurance
• Authorized to work in the United States
• Ability to be present in Perrysburg, OH as needed for support, at minimum one week per month
• Candidates within a reasonable commute from Perrysburg, OH are strongly preferred

Physical Requirements:

• Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time, including at a desk.
• Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
• Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
• Must have the ability to receive detailed information through oral communication
• Must have the physical ability to set up/coordinate large meetings and physically set up conference rooms.

This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this advertisement. This document does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change.

Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee’s race, color, gender, sexual preference, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law.

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