AP/AR Specialist

Description

The Accounts Payable and Accounts Receivable Specialist is responsible for managing daily financial transactions related to vendor payments and customer billing for a lumber and hardware retail and supply business. This role ensures accurate processing of invoices, timely collections, proper account reconciliation, and strong financial recordkeeping to support store operations and vendor relationships.

Key Responsibilities

Accounts Payable

• Process      vendor invoices for lumber, hardware, building materials, and operational      expenses.
• Verify      invoice accuracy against purchase orders, delivery receipts, and inventory      records.
• Maintain      organized records of vendor accounts and payment schedules.
• Reconcile      vendor statements and resolve discrepancies with suppliers.
• Monitor      early payment discounts and payment terms.
• Communicate      with vendors regarding invoices, payments, and account issues.

Accounts Receivable

• Post      customer payments including cash, checks, credit cards, and electronic      payments.
• Maintain      accurate customer account balances.
• Resolve      billing discrepancies and customer account inquiries.

Requirements

Qualifications

Education & Experience

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable/receivable or bookkeeping experience.
• Experience      in retail, hardware, construction supply, or lumber industry preferred.

Skills

• Strong      attention to detail and accuracy.
• Familiarity      with accounting software and POS systems.
• Proficiency      in Microsoft Excel and general office software.
• Ability to      manage multiple invoices and transactions efficiently.
• Strong      communication skills for vendor and customer interactions.
• Organizational      skills and ability to meet deadlines.

Work Environment

• Office      environment within a retail lumber and hardware store.
• Frequent      interaction with store management, sales staff, vendors, and contractor      customers.
• Standard      business hours with occasional additional time during month-end or busy      seasons.

Preferred Experience (Nice to Have)

• Experience      with contractor charge accounts.
• Knowledge of      inventory-based retail accounting.
• Familiarity      with ERP or POS systems used in building supply stores.