Scientific Affairs Program Manager

Description

We are seeking an experienced, high-performing  Scientific Affairs Program Manager to join our Medical Affairs team. This is a hands-on, high-visibility role for a seasoned professional who thrives in a growing organization and is comfortable wearing multiple hats.

The ideal candidate brings deep Class III medical device experience, a strong foundation in cardiac rhythm management or an adjacent cardiovascular field, and a proven track record as a published scientific author. This individual will serve as a critical bridge across Medical Affairs, Clinical, R&D, Commercial, Market Access, and external stakeholders to drive scientific communications and evidence generation. This role requires both strategic thinking and operational excellence. 

ESSENTIAL AND OTHER DUTIES AND RESPONSIBILITIES:

Scientific Strategy & Evidence Generation

• Lead and execute scientific affairs programs aligned with medical and corporate strategy
• Proactively prioritize, identify, assess, and critically summarize relevant scientific and medical literature across therapeutic area. Synthesize, assess, and communicate potential impact of key findings to internal stakeholders
• Interpret study results and collaborate with Health Care Professionals (e.g., study Investigators, physician) in the development of scientific communications content, such as conference proceedings (e.g., abstracts and presentations) and/or journal manuscripts
• Initiate data analysis of clinical data sets and provide strategic recommendations to key stakeholders
• Lead conference coverage of all major relevant medical/scientific conferences and synthesize and disseminate the summaries
• Conduct literature review to address internal and external medical information queries
• Provide input to set the Global strategy of medical/scientific podium and publication programs
• Develop and cultivate strong relationships with key academic institutions, physicians, KOLs, hospitals, scientific societies and associations to facilitate scientific communication efforts
• Lead the continued development of the scientific content repository
• Drive publication planning and execution, including manuscripts, abstracts, podium presentations, and society submissions
• Serve as primary liaison for external authors and internal cross-functional contributors
• Support development of clinical studies, market access studies, and post-approval evidence generation programs
• Contribute to Healthcare Economics & Outcomes Research strategies and value-based evidence development

Cross-Functional Leadership

• Partner closely with R&D, Clinical, Regulatory, Training & Education, and Quality to support product development, post-market surveillance, and lifecycle management
• Collaborate with Commercial leadership to ensure scientific accuracy and compliance of materials
• Support Market Access initiatives with evidence packages and clinical value narratives
• Translate complex clinical data into compelling, compliant messaging

External Engagement

• Build and maintain relationships with key opinion leaders, investigators, and academic collaborators
• Support society engagement and major congress planning
• Represent Medical Affairs in advisory boards, scientific exchanges, and educational programs

Operational Excellence

• Manage timelines, budgets, and vendors for publication and scientific programs
• Ensure alignment with regulatory and compliance requirements
• Operate effectively in a lean environment with evolving priorities

Lead Responsibilities

• Leading cross-functional scientific initiatives without direct authority
• Serving as project lead for publication strategy, study support, and evidence-generation programs
• Driving accountability to timelines and deliverables across matrixed teams 

QUALIFICATIONS:

Education and Required Experience

Required:

• Bachelor's degree in related field with 7+ years of previous experience required or equivalent working in clinical, research, or healthcare industry  
• Master’s degree with 5+ years of related experience working in clinical, research or healthcare industry or equivalent 
• Direct experience in cardiac rhythm management, electrophysiology, heart failure, or adjacent cardiovascular field
• Published author with demonstrated experience writing and coordinating peer-reviewed manuscripts
• Extensive experience with: 

      o Post-market surveillance and post-approval studies evidence generation

      o KOL engagement and advisory boards

      o Market Access and Healthcare Economics & Outcomes Research support

Preferred:

• 7+ years of experience in Medical Affairs or Scientific Affairs within a Class III medical device company
• Prior experience in a small or high-growth organization 

Physical Requirements

• Business travel up to 40%, which may include overnight stays and weekends, for both remote and onsite employees. For remote employees, regular onsite check-ins at the main office located in Santa Clara County, California, are required. For onsite employees, this will be a hybrid arrangement. 
• Required to stand, walk and sit; talk or hear; use hands to finger, handle or feel objects or controls; reach with hands and arms. 
• Required to stoop, kneel, bend, crouch and lift up to 20 pounds. 
• Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision and the ability to adjust focus.
• Subject to extended periods of sitting and/or standing, vision to monitor, and moderate noise levels. 

SALARY RANGE:  $115,000 - $150,000* 

*Base pay is one part of your total compensation. The salary offered will depend on several factors, including, but not limited to your experience, knowledge, skills, location, internal equity, and market alignment. Addition compensation may include bonuses and equity, along with a comprehensive benefits package.

EBR Systems, Inc. is an Equal Opportunity Employer committed to a diverse, inclusive, and equitable workplace.  

EBR Systems, Inc. does not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services. Please refrain from solicitations at this time.

ABOUT THE COMPANY:

What if your work doesn’t just support innovation—what if it changes lives?

At EBR Systems, Inc., we are not imagining that future—we are building it. We are the team behind the world’s first FDA approved, leadless left ventricular endocardial pacing device for heart failure. It’s a breakthrough redefining what’s possible in heart care, and it’s just the beginning!

We don’t just create game-changing medical devices—we grow people. Patients come first in everything we do. You will be empowered to solve real problems and to do meaningful work that truly makes a difference.

If you are driven by purpose, excited by challenge, and ready to shape the future of cardiac technology, we want to hear from you. 

Visit us at https://www.ebrsystemsinc.com/ to learn more—and join us in our work Empowering Physicians, Powering Hearts.

EBR Systems, Inc. offers a great place to work as well as generous benefits and growth opportunities:

• Medical, dental, and vision insurance provided at no cost for employee-only coverage
• 401(k) matching plan
• Paid Time Off – starting at 3 weeks per year
• Competitive salary with opportunities for career growth
• Employee stock options
• Life & AD&D and long term disability insurance
• Education assistance
• Voluntary commuter benefits and pet insurance
• Weekly company lunches and occasional happy hour events
• Meaningful work and much more!