JOB DETAILS

ADMINISTRATIVE COORDINATOR

CompanyVNAcare
LocationRancho Cucamonga
Work ModeOn Site
PostedApril 7, 2026
About The Company
VNAcare is a non-profit, community-based home care agency, providing high-quality hospice services to people of all ages. We have a 70-year tradition of non-profit service to communities in Southern California. VNA has been operating under three different names, VNA Hospice & Palliative Care of Southern California, Community Hospice of Victor Valley, and Arbor Hospice. All three were part of the VNA organization and served a very large territory of communities within Riverside, San Bernardino, and Los Angeles Counties. VNAcare unites us under a single name. VNAcare was thoughtfully chosen to represent our longevity as a Visiting Nurse Association and our tradition of care and service to our communities.
About the Role

Description

VNAcare, a not-for-profit leader in home care, is looking for dedicated healthcare professionals to join our Hospice team.


Join our team and provide compassionate care to patients in your community! We are a leader in Hospice services that offers the best programs available in Murrieta and surrounding communities. Come on board with us as an Administrative Coordinator!!!


With offices throughout Southern California, you can become part of the team who continues to be a leader in providing professional and comprehensive care to critically, chronically or terminally ill patients in our community.


Our clinicians enjoy flexible schedules including limited weekends/after-hours/on-call which promotes a healthy work-life balance.


We offer competitive salaries, mileage reimbursement and a generous benefits package for this position. 


Benefits include:

· Comprehensive orientation/on-the-job training program

· Medical, Dental and Vision

· Life / AD&D

· Short-Term/Long-Term Disability 

· Retirement Plan with employer match

· Flexible Spending Accounts

· Employee Assistance Program

· Educational Assistance / Continuing Education

· Sick, Vacation, Holiday Pay


The Administrative Coordinator position is open in our Rancho Cucamonga, Apple Valley or Murrieta locations and surrounding areas. This is a Full-time position during our day shift from 8:00am-5:00pm.


Requirements of the Administrative Coordinator:

  • 5 years of experience in      coordinating office operations in a healthcare setting. 
  • Degree in healthcare administration      or related field preferred.
  • Demonstrated ability to work      independently and handle multiple tasks simultaneously in a fast paced      environment. Ability to meet deadlines.
  • Demonstrated advanced computer and      data entry skills. Proficiency in Microsoft Office Suite and Google Docs. EMR experience is preferred.

Administrative Coordinator Duties Include:

  • Ensure CTIs (Certificate of Terminal      Illness) are signed, returned on time, and properly      checked into the back-office activity schedule.
  • Track Face-to-Face (F2F) visits      and ensure that MD      notes are properly attached to attestations in myUnity. Complete non-clinical DNT Orders      as required.
  • Validate Admission / HUV / DC HOPE      tools and submit timely.
  • Send MediCal      letters and consents to      appropriate recipients in a timely manner.
  • Input data into and maintains      current Incident/Infection control logs. 
  • Create/Compile various periodic      reports as assigned by Leadership.
  • ACCP - track enrollment by CM and      ER/hospitalizations.
  • Medical Records:      Process and track medical record and Lavanta documentation requests. Maintenance of Iron Mountain stored      records and logs.
  • Maintain emergency patient      information and rosters in the shared drive
  • Submit Hospice      Item Set (HIS) documentation timely.
  • Follow up on      medication errors in coordination with the appropriate departments.
  • Coordinate      placement and schedules for RN students.
  • Provide backup support for HHVI and      Insurance Verification/Authorization process.
  • Assist with McKesson supply      reconciliation and billing.
  • Assist Regional Director with evaluating      clerical/admin areas for improvement and works cooperatively with      Leadership team to implement new/improved processes for the Agency.

For assistance in applying for a position with VNAcare, please contact the Human Resources Dept. at (909) 624-3574.


EEO, M/F/Protected Veterans/Individual with Disability

Key Skills
Healthcare administrationOffice operationsData entryMicrosoft Office SuiteGoogle DocsEMRMedical records managementReportingSchedulingInsurance verificationBilling assistanceIncident trackingInfection controlCommunicationTime managementMultitasking
Categories
AdministrativeHealthcareSocial Services
Benefits
Comprehensive orientationOn-the-job training programMedical insuranceDental insuranceVision insuranceLife insuranceAD&D insuranceShort-term disabilityLong-term disabilityRetirement plan with employer matchFlexible spending accountsEmployee assistance programEducational assistanceContinuing educationSick payVacation payHoliday pay
Job Information
📋Core Responsibilities
The Administrative Coordinator manages daily office operations, including tracking medical documentation, processing records, and maintaining compliance logs. They also support leadership by compiling reports, coordinating student schedules, and assisting with billing and insurance verification processes.
📋Job Type
full time
💰Salary Range
$22 - $27
📊Experience Level
5-10
💼Company Size
72
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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