Accounts Payable Specialist

Description

North Pittsburgh Oral Surgery is seeking a highly organized, detail-driven Accounts Payable Specialist to join our team. This role plays a vital part in ensuring the accuracy, integrity, and timeliness of our financial operations, while supporting strong vendor relationships and internal accountability.

This position is ideal for someone who thrives in a fast-paced, high-performance environment and takes pride in precision, organization, and follow-through. The Accounts Payable Specialist supports invoice processing, payment execution, reconciliation, and financial documentation while upholding the culture and standards of NPOS.

At NPOS, we believe exceptional patient care begins with exceptional people. Behind every great patient experience is a team operating with discipline, teamwork, and a commitment to doing the right thing.

Requirements

Duties

• Review, verify, and process vendor invoices and patient refunds with accuracy and efficiency
• Match purchase orders, invoices, and approvals to ensure proper authorization
• Schedule and execute payments (check, ACH, wire) in alignment with payment terms
• Maintain organized, audit-ready financial records and documentation
• Reconcile vendor statements and resolve discrepancies proactively
• Serve as the primary point of contact for vendor payment inquiries and patient refunds
• Support month-end close activities, including accruals and expense tracking
• Monitor accounts payable activity and ensure timely, accurate processing
• Collaborate with internal departments to ensure proper coding and financial clarity
• Maintain compliance with internal controls, financial policies, and regulatory standards
• Support a professional, organized, and accountable financial operations environment

Qualifications

• Minimum 1–3 years of experience in accounts payable or financial operations
• Proven experience in accounts payable functions within a corporate or public accounting environment.
• Strong attention to detail and commitment to accuracy
• Excellent organizational and time management skills
• Ability to manage multiple priorities in a deadline-driven environment
• Familiarity with payroll systems including ADP or Paylocity; knowledge of benefits administration is advantageous.
• Proficiency in Microsoft Excel and Quickbooks
• Ability to maintain strict confidentiality with financial information
• Strong understanding of GAAP principles, double entry bookkeeping, and financial concepts.
• Professional presence and strong communication skills
• High level of accountability and ownership
• Team-first mindset with a collaborative approach
• Commitment to continuous improvement and excellence