ACCOUNTS PAYABLE AND CASH SPECIALIST

Description

We are Hiring!

Job Posting: ACCOUNTS PAYABLE AND CASH SPECIALIST

Location:  1150 Buffalo Road 

Employment Type: Full Time

Schedule:   35 hours per week; 8:30 AM til 4:00 PM Monday-Friday 

Salary:   $26/ hour 

Providence Housing develops, finances, and manages affordable housing for seniors, individuals with special needs, and families. Providence Housing is a not-for-profit corporation affiliated with the Roman Catholic Diocese of Rochester, New York. Providence Housing’s mission is to strengthen families and communities by creating and providing access to quality affordable housing enriched by the availability of supportive services.

If you’re looking for an opportunity to express and explore your passion for helping others, then join a team that truly makes a difference DAILY, in people's lives. Don't miss out on being a part of something special!

General Description

Provides assistance to the CFO and Finance Manager in operations of the finance department. Performs Accounts Payable and Cash Management functions. 

Essential Duties and Responsibilities

• Accounts Payable – processes invoices for multiple companies:
• Prints invoices and credit card purchases from the “P” drive for all properties and date stamps in. Verifies accuracy of invoices and receipts to property or PHDC including coding, sales tax, “bill to” entity, and completeness of information. Ensures proper approvals have been acquired.
• Enters pertinent information from the invoice or receipt into the system using established entry procedures.
• Prepares distribution tables within the Accounts Payable system to aid in data entry.
• Establishes monthly check run schedule to assure payments are processed in a timely fashion. Based on payment due dates and cash availability, evaluates which general invoices will be paid and cuts chosen checks. Reconciles monthly credit card invoice(s). Selects appropriate credit card entries in the system and sets up payment. Cuts credit card check(s) or makes on line payment. Processes 1380 checks. Evaluates amount each property should pay back to PHDC. Enters 1380 invoices and cuts and deposits checks. Cuts security deposit checks requested by Accountant. Completes misc. check runs as required. Files paid invoices.
• Processes rental payments to vendors for the Shelter Plus Care and Veterans programs based on information provided by the program manager. Cuts and mails checks.
• Ensures payments are processed for all monthly invoices including rents, mortgages and health benefits. Processes and deposits payments for book and management fees prepared by Accountant.
• Vendor management: Follows up on outstanding and problem issues that occur. Acquires W-9 for new vendors and sets up new vendors in the system. Assists with opening new vendor accounts to decrease use of credit card. Participates in process improvements such as setting up properties in the RG&E auto-pay program or Home Depot savings programs. Follows up on uncashed AP checks.
• Completes processing of RG&E auto-pay invoices by verifying bank account and closing in Financial Edge.
• Processes 1099's for all companies.
• Orders checks and deposit tickets.
• Assists property managers with banking needs.
• Cash Receipts
• Completes remote deposits for PHDC and acts as backup depositor for property managers when required (both remote deposits to Bank of Castile and travel to other banks). Records disposition of PHDC checks on cash log. Prepares misc. bank deposits as required.
• Maintains safety of monies until they are deposited.
• Completes journal entries for deposits and necessary re-classes.
• Deposits rent payments for the Shelter Plus Care and Veterans programs.
• Acts as a Co-Administrator for the credit card program.
• Draw review: Processes journal entries for cash received. Assures draw vendor payments are processed in a timely fashion upon receipt of funds. Reconciles as Accounts Payable to be sure PHDC receives the correct funds from a draw. Works with Development to process draw invoices through the internal administrative process.
• Manages financial filing system in accordance with record retention policy.
• Provides miscellaneous training during a new employee orientation or a general staff meeting.
• Backup person for daily mail.
• Provides information and generates reports as requested by Finance Director.
• Serves as an integral part of the checks and balances of the Finance Department.
• Performs all other duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive. Employees are required to follow appropriate supervisory direction and perform other related duties as required.

Requirements

Qualifications

Education: Associate’s degree in accounting or related field preferred, High School Diploma or equivalent required.

Credentials Valid NY State Driver License and access to a reliable vehicle 

Experience: Three years of experience, preferably in the real estate and property management field. Experience working with non-profit or public sector organizations is helpful.Demonstrated competence with computers, accounting, spreadsheet and budgeting programs; experience with Boston Post and Financial Edge software preferred. A combination of relevant education and experience may be considered.

Additional Qualifications:

• Demonstrated competence with computers, accounting, spreadsheet and budgeting programs; experience with Boston Post and Financial Edge software preferred.
• Excellent ability to understand, organize, and communicate financial information and data.
• Methodical, organized, and dependable; ability to work in a fast-paced environment.
• Ability to prioritize assignments, plan, and complete multiple projects concurrently with minimal direction
• Exceptional time management skills and ability to effectively meet deadlines 
• Excellent verbal/written skills
• Ability to work in the following software programs: Windows, Microsoft Office, and multiple online software platforms as required by funders, lenders, and partner organizations
• Ability to maintain confidentiality and handle confidential information with discretion
• Ability to demonstrate behaviors and attitudes which support organizational mission, philosophy, and policies
• Ability to work in a cooperative and helpful manner with all individuals
• Willingness and ability to foster agency and program wide cooperation and teamwork through use of positive/constructive communication techniques
• Commitment to Agency mission statement.

Top Benefits and Perks:

• Competitive salary and 403b retirement plan 
• Generous time off package and work-life balance 
• Comprehensive benefits package 
• Supportive and collaborative environment 
• Opportunities for growth and development 
• Intrinsic reward of truly making a difference in people's lives 

Join us and help make a positive impact on our community!

***Catholic Charities and Providence Housing are committed to leveraging the talent of a diverse workforce to create great opportunities for our agency and our people. EOE/AA Disability/Vet