Junior Accounting Associate

Based in Waterloo, Ontario, Canada Probity Medical Research (PMR) is an administrative support company that partners with clinical research sites and pharmaceutical companies to provide essential administrative services for clinical research trials. As a rapidly growing company, we are committed to advancing clinical research through exceptional service. PMR is an equal-opportunity employer, offering competitive wages, healthcare benefits, and an inclusive work environment.

PMR is seeking a detail-oriented Accounting Associate to support invoicing and payment processing across both internal accounting systems and third-party platforms. This role is responsible for ensuring accurate study-related billing, timely payment processing, and effective coordination with internal teams and external stakeholders.

While the position offers flexibility for remote work, applicants must be available and willing to work on-site when required. On-site attendance may be infrequent but is necessary for select meetings, training, or operational needs. We thank all applicants for their interest; however, only those selected for further consideration will be contacted.

Job Responsibilities

Invoicing & Billing Operations
• Prepare and submit invoices for study and patient-related activities through third-party platforms such as Greenphire and IQVIA
• Process and mark payments based on remittance reports.

Payment Processing & Accounts Receivable
• Process sponsor payments received via third-party platforms
• Record payments and accounts receivable in Sage and maintain accurate, up-to-date financial records
• Follow up on outstanding study and visit payments in a timely manner.

Financial Tracking & Reconciliation
• Ensure completeness and accuracy of Clinical Trial Agreements (CTAs), study reconciliations, and financial data
• Track study-level payments, monitor pending items, and investigate or resolve rejected invoices

Stakeholder Communication & General Support
• Maintain clear and professional communication with sponsors, clinical sites, and internal teams regarding invoicing and payment inquiries
• Perform additional accounting and administrative tasks as assigned

Skills
• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Strong organizational, prioritization, and time management abilities
• Proficiency in Microsoft Office, particularly Excel
• Ability to work independently while contributing effectively as part of a team
• Adaptable, flexible, and collaborative
• Strong analytical, problem-solving, and decision-making skills
• Creative and innovative thinker with a process-improvement mindset

Qualifications and Requirements
• Diploma or bachelor’s degree in accounting, finance, or a related field
• 0-2 years of experience in accounting, accounts receivable, or accounts payable
• Experience with Sage Intacct, Sage50, or comparable accounting software
• Intermediate Excel skills, including working with multiple worksheets and formulas (mathematical, logical, statistical, and financial)
• Experience following up on outstanding or rejected invoices
• Strong critical thinking, logical reasoning, and analytical skills