Recruiter and Onboarding Specialist

Description

Role: Recruiter and Onboarding Specialist

Location: New York City | Hybrid (4 days in office)
Salary Range: $75,000 - $85,000
Reports to:  Director of Human Resources

About Us

New York Preschool & Kids Club is an early childhood education and enrichment platform serving modern New York families through our combination of enrichment programs and preschool education. With multiple schools across NYC and private-equity backing, NYPKC is building a best-in-class operating platform, delivering on the full family experience for children and parents.

About the Role

The Recruiter & Onboarding Specialist will support full-cycle recruiting and own the coordination of onboarding and new hire training across NYPKC.

This role is responsible for ensuring a smooth, efficient hiring process and delivering a consistent, high-quality onboarding experience that sets new hires up for success from day one.

This is a highly execution-focused role that partners closely with hiring managers, Heads of School, and the Director of HR to support hiring needs and ensure new employees have a strong start.

This role is based in New York City and requires regular in-person presence to support interviews, onboarding, and training across our schools.

How This Role Fits Into the Organization

• Serves as the key connector between leadership, school teams, and new employees—ensuring NYPKC’s hiring and onboarding processes align with the organization’s standards for quality and consistency across all locations.
• Partners closely with the Director of HR and Heads of School to execute full-cycle recruiting and onboarding operations, supporting NYPKC’s growth strategy and maintaining an exceptional employee experience.
• Acts as a front-line representative of NYPKC’s culture and values by delivering a smooth, engaging onboarding journey that strengthens team cohesion and promotes long-term staff retention.

What You’ll Do

Recruiting Support & Coordination

• Manage job postings, candidate screening, and interview scheduling
• Support sourcing efforts across key roles (teachers, school staff, enrichment roles)
• Ensure a responsive, professional candidate experience throughout the hiring process
• Coordinate communication between candidates and hiring managers

Pipeline & Hiring Operations

• Maintain organized candidate pipelines and tracking systems
• Ensure all candidates are properly documented and progressed through stages
• Track recruiting activity and support reporting on hiring progress
• Help keep hiring processes moving efficiently across multiple roles
• Signup, Coordinate and Attend Open House Recruiting Events

Onboarding Coordination

• Coordinate onboarding from offer acceptance through first day
• Ensure all new hires receive clear communication and a structured onboarding plan
• Prepare onboarding materials, schedules, and documentation
• Support a welcoming and organized first-day experience

New Hire Training Coordination

• Coordinate logistics for new hire training, including:
  • orientation sessions
  • required compliance trainings
  • role-specific onboarding sessions
• Track completion of required trainings and follow up as needed
• Ensure all onboarding steps are completed within expected timelines

In-Person Support Across Schools

• Be present across NYPKC locations to support:
  • in-person interviews
  • onboarding sessions and orientations
  • new hire training coordination
• Build strong relationships with school teams to ensure a seamless hiring and onboarding experience

Cross-Functional Support

• Work closely with:
  • Heads of School to support hiring and onboarding at the site level
  • Director of HR to ensure compliance and consistency
  • Internal teams to coordinate onboarding and training schedules

Process Support & Improvement

• Help identify opportunities to improve recruiting and onboarding processes
• Support implementation of more efficient workflows and tools
• Ensure consistency and organization across all hiring and onboarding activities

Requirements

What We’re Looking For

• 2–4 years of experience in recruiting, HR coordination, or talent operations
• Strong organizational and administrative skills
• Experience coordinating interviews, onboarding, or training logistics
• Excellent communication and follow-up skills
• Ability to manage multiple priorities and timelines simultaneously
• Comfortable working in a fast-paced, in-person environment
• Willingness to travel between NYC locations regularly (4 days/week in person required)
• Experience in education, childcare, or service-based industries is a plus
• Experience with ATS systems, Paylocity a plus
• Experience recruiting for multi-site companies

What Success Looks Like

• Open roles are supported efficiently with strong candidate coordination
• Candidates have a positive, organized experience throughout the hiring process
• New hires have a smooth and welcoming onboarding experience
• All onboarding and training steps are completed on time
• Strong in-person support for schools and new hires across locations
• Clear visibility into recruiting activity and onboarding progress