JOB DETAILS

Project Coordinator - HVAC

Company Leo Facilities Maintenance
LocationRidgefield
Work ModeOn Site
PostedMay 28, 2026
About The Company
At Caliber Powered by Leo, we are site maintenance and infrastructure experts. We deliver scalable solutions tailored to what you need and where you need it. We guarantee that we will deliver quality results on budget and on time. No more surprises, just first-class partnership through proactive communication, top-notch professionalism, and reliable service. Caliber takes care of your sites so you can take care of your business.
About the Role

Description

About Leo

Leo is a portfolio of trusted service companies operating under one brand. Our family includes Academy Access Solutions, First Choice Facilities, Caliber, CLM, Impact, and others - all Powered by Leo.


By operating as one team, we invest in our people, systems, and shared ways of working, while continuing to support the local teams and relationships that define our businesses. The result is consistent, reliable service and more opportunity for our people to grow and make an impact.


The Project Coordinator works to assist the greater Account and Vendor Management teams with the day-to-day delivery of facilities services to our clients. This rotational program provides a unique opportunity to learn about the different facets of our business and help develop you into an Account Manager in the next 1-2 years. This in office role is located in Ridgefield, Connecticut. This is a swing shift position with hours from 11:00a to 8:00p EST Monday through Friday. Alternatively we're open to 8:30a to 4:30p EST Tuesday through Saturday (or Sunday to Thursday) as well.


WHAT WE NEED FROM YOU:

  • Serve as direct support for Account and Vendor Managers, interacting regularly with vendors and clients
  • Place and follow up on emergency service calls
  • Aid in the facilitation of service requests
  • Refer client escalations up to Account Managers to find resolutions as quickly as possible
  • Facilitates pricing negotiation
  • Maintain an accurate and current database of vendor and client information
  • Review and approve purchase orders to authorize procurement of necessary materials and services
  • Track and update the progress of ongoing jobs, ensuring deadlines are met
  • Maintain clear and concise documentation of vendor activities, including job status and vendor performance
  • Collaborate with the team to ensure seamless coordination between vendors and internal stakeholders

Requirements

 WHAT SETS YOU APART:

  • Excellent verbal, written and time-management skills.
  • Ability to work effectively in collaboration across all departments.
  • Must be productive in a deadline driven work environment.
  • Proven ability to adapt and be flexible to change.
  • Excellent critical thinking and problem-solving skills.
  • Hands on knowledge of MS Word, Outlook and Excel.
  • Bachelor’s Degree preferred; High School Diploma/GED required.
  • Industry experience preferred.
Key Skills
Vendor ManagementAccount ManagementFacilities ServicesEmergency Service CoordinationPricing NegotiationDatabase MaintenancePurchase Order ApprovalProject TrackingDocumentationCommunicationTime ManagementCritical ThinkingProblem SolvingMicrosoft WordMicrosoft OutlookMicrosoft Excel
Categories
AdministrativeCustomer Service & SupportManagement & LeadershipConstruction
Job Information
📋Core Responsibilities
The Project Coordinator supports account and vendor management teams by facilitating service requests, managing emergency calls, and negotiating pricing. They are responsible for maintaining accurate databases, approving purchase orders, and tracking the progress of ongoing facility service jobs.
📋Job Type
full time
💰Salary Range
$45,000 - $55,000
📊Experience Level
0-2
💼Company Size
108
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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