OFFICE ADMINISTRATIVE ASSISTANT (IA) - PART TIME

Description

POSITION SUMMARY:

• Perform a wide range of administrative and office support activities for the Human Resource Manager, Managers, and Supervisors to facilitate the efficient operations of the organization.

ESSENTIAL FUNCTIONS:

•  Oversee reception area/lobby, receive and directs visitors and clients. Answer, screen, and transfer in bound phone calls.
•  Ensure employee break room is fully stocked and maintained. 
•  Perform purchasing functions: create purchase orders, file receivers, and purchase orders, and maintain spreadsheet for expense tracking.
•  Perform time keeping functions, Paylocity edits, and training hours.
•  Maintain and distribute attendance, crewing and other HR related reports
•  Schedule and organize complex activities such as meetings, travel, conferences, and department activities.
•  Maintain training matrix, verify attendance and points. Create, maintain, and distribute reports regarding employee training.
•  Assist with maintenance of office equipment, coordinate repair of equipment and review of equipment contracts.
•  Assist with Plant record keeping and filing; including personnel and safety records.
•  Keep track of office and Plant supplies consumable items, send requisition to replenish supplies when needed.
•  Other office functions as directed by supervisor.

OTHER RESPONSIBILITIES:

•  HR related functions are sensitive and must be held in a confidential manner;
•  Responsible for following all Safety Rules, policies, procedures and work instructions;
•  Responsible for following all Food Safety related policies and procedures;

EDUCATION AND TRAINING:

•  HS Diploma

EXPERIENCE:

•  Competent computer skills
•  Experience in Human Resource and other office functions preferred.
•  Computer skills: Microsoft office - Word, Excel, PowerPoint and Outlook.
•  Knowledge of operations of standard office equipment
•  Knowledge of principles and practice of basic office management.

Requirements

EDUCATION AND TRAINING:

•  HS Diploma

EXPERIENCE:

•  Competent computer skills
•  Experience in Human Resource and other office functions preferred.
•  Computer skills: Microsoft office - Word, Excel, PowerPoint and Outlook.
•  Knowledge of operations of standard office equipment
•  Knowledge of principles and practice of basic office management.

PHYSICAL DEMANDS:

• Fine Manipulating (80 %) 
• Simple Grasping (15 % ) 
• Lifting or Carrying (0 – 5 lbs typically 5 % of the day) 

EQUIPMENT USED:

• Computer, copier, printers, general office equipment
• Phone
• Calculator

CONTACTS:

• Plant management and supervisors. 

SUPERVISION / BACKUP:

• HR Manager