JOB DETAILS
Administrative Specialist
CompanyFlexCold LLC
LocationJacksonville
Work ModeOn Site
PostedMay 19, 2026
About The Company
Storing temperature-sensitive food products such as seafood, poultry, fruits and vegetables, and consumer packaged goods in a modern, efficient, customer-centric cold storage warehouse is what wakes us up in the morning. We excel at understanding your business, protecting your inventory, and managing the details, from handling your imports/exports to shrink-wrapping pallets. Flexibility, communication, transparency is key to servicing your needs and business.
We’re located just three miles from the Jacksonville Port Authority (JAXPORT), which offers worldwide cargo service from dozens of ocean carriers, including container service with Asia, the Caribbean, Central America, South America, and other key markets. Jacksonville’s intermodal connections and more than 100 trucking firms make it easy to ship your refrigerated and frozen freight to more than 98 million U.S. consumers within a day’s drive.
We embrace an approach that is uniquely people-centric and decidedly different.
About the Role
Description
Position Overview
The Administrative Specialist is a dynamic, cross-functional role supporting customer service, traffic, logistics, and inventory control operations. This position steps in where needed to keep operations running smoothly and efficiently while delivering excellent customer service and maintaining accurate documentation.
When not supporting daily operations, this role will contribute to special projects and process improvement initiatives across the business.
Requirements
Key Responsibilities
- Provide support across customer service, traffic, logistics, and inventory functions
- Serve as a point of contact for customer inquiries related to shipments, inventory, and orders
- Coordinate inbound/outbound shipments, appointments, and documentation
- Prepare and verify shipping paperwork, including bills of lading (BOLs)
- Perform data entry and maintain accurate records in WMS systems
- Assist with inventory counts, audits, and discrepancy investigations (OS&D)
- Communicate effectively with customers, drivers, and internal teams
- Step in to support high-volume areas or coverage gaps as needed
- Participate in special projects and other duties as assigned
Qualifications
- High School Diploma or GED required
- 1–3 years of experience in administrative, logistics, customer service, or warehouse support preferred
- Strong multitasking and organizational skills
- Excellent communication and problem-solving abilities
- Proficiency in Microsoft Office and ability to learn WMS systems
- Ability to adapt quickly and work in a fast-paced environment
Schedule & Work Environment
- Full-time position: 5 days per week, 40 hours
- Shifts may vary and include nights and weekends
- Flexibility is required to support different operational areas and shift needs
- Work is performed in both office and warehouse settings, including cold storage environments
Why Join Us?
This role is ideal for someone who enjoys variety, thrives in a fast-paced environment, and wants exposure to multiple areas of operations while making a direct impact on the business.
Key Skills
Customer ServiceLogistics CoordinationInventory ControlData EntryWMS SystemsMicrosoft OfficeShipping DocumentationProblem SolvingMultitaskingOrganizational SkillsCommunication
Categories
AdministrativeLogisticsCustomer Service & SupportTransportationManufacturing
Job Information
📋Core Responsibilities
The Administrative Specialist provides cross-functional support across customer service, traffic, logistics, and inventory control operations. Key duties include coordinating shipments, managing shipping paperwork, and assisting with inventory audits and data entry.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
44
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
Apply Now →
You'll be redirected to
the company's application page