Administrative Assistant

Description

Company Background: 

ABEC has been a leading supplier to the biopharmaceutical manufacturing industry for over 45 years. ABEC’s unique value is based on combining long experience with the ability to engineer, design, manufacture, commission, qualify, and service the entire bioprocess to reduce overall cost, shorten time to market, and maximize productivity. ABEC’s products include process and equipment engineering/consulting services, comprehensive site services, bioreactors and fermenters, filtration and chromatography systems, prep and hold systems, and cleaning/sterilization systems.

Position Summary:

The Administrative Assistant is responsible for providing administrative support to managers and employees to ensure efficient operation of the office. Responsible for a variety of tasks related to organization and communication. The Administrative Assistant must have the ability to effectively communicate via phone and email, ensuring that all Administrative Assistant duties are completed accurately and in a timely manner. 

This is a temporary assignment (estimated 6 months from date of hire) located at ABEC's Wilson, NC facility.  Hours are M-F, 8:00am - 5:00pm. 

Responsibilities:

• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Research and creates presentations
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Reply to email, telephone or face to face enquiries
• Receive, sort and distribute the mail
• Coordinate repairs to office equipment
• Greet and assist visitors to the office
• Photocopy and print out documents on behalf of other colleagues
• Coordinate catering during course of meeting and/or after hour’s meals.
• Working with Human Resources, coordinate Annual Company Events and special events, such as holiday party, barbeque, season tickets to local sporting events, or anniversary celebrations with support from Activities Committee.
• Assist employees with obtaining passports and/or visas.
• Execute other tasks as assigned
• Ability to travel when required

Requirements

• High School Diploma or equivalent
• 1-3 years in a clerical, data entry, administrative, or other office role highly preferred
• Proficient in Microsoft Office including Outlook
• Excellent organizational and time management skills.
• Excellent verbal and written communication skills.
• Excellent proofreading and editing skills.
• Can handle sensitive information with integrity and confidentiality.