Project Scheduler

At Clancy & Theys, we don’t just build projects — we build trust, teams, and communities, guided by our four core values: Safety, Stewardship, Passion, and Collaboration.

We’re looking for a highly organized and detail-oriented Project Scheduler to join our team. This role is responsible for developing, managing, and communicating project schedules throughout both the preconstruction and construction phases of major commercial projects. The ideal candidate thrives in a fast-paced environment, enjoys collaborating across teams, and understands the critical role scheduling plays in delivering successful projects safely and efficiently — The Clancy Way.

Principal Duties and Responsibilities

Preconstruction Phase Schedule Management

• Collaborate with preconstruction managers, design teams, and subcontractors to develop comprehensive preconstruction schedules that include design, estimating, approvals, procurement, and related activities.

• Develop and maintain detailed preconstruction schedules that align with the expectations of the owner, design team, and project leadership.

• Coordinate schedule milestones and deliverables to support efficient project planning and execution.

Bids and Procurement

• Develop detailed construction schedules prior to bidding and communicate scheduling requirements to prospective subcontractors and suppliers.

• Incorporate project schedules into bid manuals to ensure all bidders understand scheduling expectations and milestones.

• Participate in and help lead pre-bid meetings to review schedule requirements and project sequencing.

• Integrate permitting requirements, site phasing, authority approvals, procurement timelines, and other project constraints into overall project schedules.

Construction Schedule Management

• Utilize Primavera P6 to create and manage detailed CPM schedules in Gantt chart format, linking all project activities and milestones.

• Manage project schedules throughout construction, accounting for procurement, approvals, construction activities, commissioning, and project closeout.

• Collaborate with subcontractors after award to refine schedules and ensure alignment with project requirements and commitments.

• Facilitate pull-planning sessions and Lean scheduling efforts that clearly identify daily, weekly, and monthly project goals and requirements.

Schedule Monitoring and Maintenance

• Monitor the progress of submittals, shop drawings, procurement activities, and field progress to support schedule adherence.

• Update project schedules regularly to reflect project progress, changes, delays, and recovery strategies.

• Analyze schedule impacts and communicate potential risks or concerns proactively to project teams and leadership.

• Assist project teams in identifying opportunities to improve efficiency and maintain project milestones.

Corporate Engagement and Training

• Support company-wide scheduling initiatives and encourage ongoing development of scheduling knowledge and best practices.

• Assist in training and mentoring project teams on scheduling processes, software, and project controls.

• Lead or participate in internal scheduling and program enhancement training sessions as needed.

Qualifications / Skills and Knowledge Requirements

• 5–8 years of experience as a Project Scheduler with a Commercial General Contractor/Construction Manager managing multiple large-scale commercial projects simultaneously; or equivalent experience as a Superintendent with a commercial contractor.

• Strong proficiency in Primavera P6, Microsoft Project, Bluebeam, ACC Autodesk Build, and Power BI.

• Bachelor’s Degree in Construction Management, Building Construction, or related field preferred.

• Strong understanding of CPM scheduling, cost-loaded scheduling, Lean scheduling, and construction sequencing.

• Comprehensive knowledge of construction disciplines, means, methods, and project delivery processes.

• Excellent written and verbal communication skills with the ability to collaborate across project teams and stakeholders.

• Strong analytical, problem-solving, prioritization, and organizational skills.

• High attention to detail with the ability to manage multiple priorities and deadlines in a fast-paced environment.

• Ability to work independently while supporting a collaborative, team-oriented culture.

What We’re Looking For

• A proactive professional who understands the importance of planning and communication in successful project delivery.

• A collaborative team member who can work effectively with project managers, superintendents, subcontractors, and design teams.

• Someone who brings accountability, flexibility, and strong decision-making skills to every project.

• A candidate who values continuous improvement and embraces technology and innovation in construction scheduling.

• A leader who reflects our core values of Safety, Stewardship, Passion, and Collaboration in every interaction.

Build Your Career The Clancy Way

At Clancy & Theys, our scheduling professionals play a key role in delivering projects successfully from concept to completion. As a Project Scheduler, you’ll help drive coordination, communication, and accountability across every phase of construction while supporting teams that build with integrity and purpose. Apply today and bring your scheduling expertise, leadership, and passion for construction to a company that builds with purpose — Careers Built The Clancy Way.