Personal Assistant

Description

Position Overview:

The Personal Assistant is responsible for supporting the Company’s Co-Founder by performing a variety of administrative tasks. The responsibilities include managing calendars, making travel arrangements, and supporting the Co-founder with day-to-day tasks to allow for focus on strategy, and on growth. S/he must be well-organized, have exceptional time management skills and be able to anticipate needs while acting with minimal guidance.

Key Responsibilities:

• Seeking a highly capable Personal Assistant to directly support Co-Founder with daily operations, project coordination, communications, and administrative execution
• Support selects personal tasks to reduce executive cognitive load
• The ideal candidate is organized, proactive, discreet, and capable of handling both professional and personal tasks with precision and judgment
• Manage calendars, scheduling, reminders, and time-blocking
• Assist with travel planning, reservations, and itineraries
• Coordinate appointments and scheduling conflicts
• Coordinate meetings, calls, and follow-ups
• Act as a point of contact for inbound communications when appropriate
• Draft, format, proofread, and organize documents and reports
• Track project timelines, deliverables, and outstanding tasks
• Draft and manage emails on behalf of the executive (as directed)
• Handle phone calls, scheduling requests, and general correspondence
• Maintain professional tone, clarity, and discretion in all communications
• Administrative Support
• Run business-related errands as needed
• Anticipate needs and proactively solve problems before they escalate
• This is a high-trust position requiring confidentiality, reliability, trustworthiness and strong independent decision-making
• Experience as Personal Assistant, or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities without constant oversight
• Comfortable operating in fast-moving, evolving environments
• Proficient with common productivity tools (email, calendars, documents, cloud storage)
• Ability to quickly learn new systems and workflows
• Ability to quickly adapt
• Proactive rather than reactive
• Detail-oriented with strong follow-through
• Calm under pressure, adaptable, and solution-focused
• Able to take direction, then execute independently

Requirements

Education/Experience:

• High school diploma required; bachelor’s degree preferred
• A minimum of five (2) years’ experience
• Microsoft Office Skills, with an ability to become familiar with other programs and software
• Strong organizational, project management and problem-solving skills
• Exceptional interpersonal skills
• Excellent customer service orientation and professional demeanor

Language:

• English preferred, Bi-Lingual (English/Spanish) desired.

Compensation:

• PMG will offer a competitive compensation package commensurate with the background and experience of the applicant.