Transactional Legal Assistant

Description

Eisner, LLP is seeking a dynamic, experienced Legal Assistant to provide legal support to a stellar team supporting our Entertainment and Corporate attorneys. This role will be based out of the Beverly Hills office. 

As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff. 

Responsibilities will include but are not limited to:

• Prepare, organize, and create complex legal documents;
• File and search documents in iManage/FileSite; 
• Redline documents using both MS tracked changes and Workshare Compare;
• Schedule internal and external appointments, meetings and calls, maintain attorneys’ schedules and calendars, handle e-mail distributions/incoming and outgoing mail, update contact information; 
• Prepare client/matter intake documents; draft letters, review and update documents per attorney markups; 
• Assist attorneys with conflicts checks and opening new matters;
• Prepare TOCs;
• Distribute, file, and organize internal and external agreements and correspondence; 
• Prepare expense reports and coordinate monthly billing process between the Accounting Department and assigned partner for pre-edits and final bill processing;  
• Schedule couriers, and other special functions internally and externally; 
• Establish and maintain paper and electronic client and administrative files;
• Assist with overflow/special projects; contribute to the office and firm-wide team objectives; and
• Provide general back up support to the office and other departments and assistants as required.

The ideal candidate must:  

• Demonstrate strong organizational, administrative, interpersonal, written and oral communication skills; 
• Exhibit discretion and ability to maintain confidences;
• Be flexible, highly organized, detail-oriented, and comfortable working independently while successfully managing conflicting priorities; 
• Be a team player;
• Effectively communicate with a diverse audience that includes attorneys, clients, staff and vendors; 
• Possess strong customer service skills and use sound judgment; 
• Identify/analyze problems and challenges and to recommend/implement solutions; 
• Have ability to remain calm in deadline-driven and high-pressure situations;
• Maintain and nurture a positive attitude and workplace environment; and 
• Have a strong sense of urgency and commitment to meeting internal and external expectations. 

Requirements

• 5+ years of transactional experience in a large to medium size law firm preferred; equivalent experience in a related field may be substituted;
• High school diploma or equivalent required, Bachelor’s degree preferred; 
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Proficiency in iManage preferred, but can train;
• Superior proofreading, editing, and redlining skills;
• Highly organized and detail-oriented. 

Job Type: Full-time | Non-Exempt  

Benefits include: 

Medical, dental, and vision insurance

Life insurance

Short- and long-term disability

FSA/HSA

401(k) with firm contribution

Paid time off & paid holidays

Parental leave

Employee assistance program (EAP)

Paid parking

Hours: Core hours of work and days are Monday through Friday 9am to 6pm. Full-time in-person presence required. This position may require some after-hours and/or weekend overtime work. 

Eisner, LLP is an Equal Opportunity Employer. Our firm is committed to diversity and an inclusive environment.