Administrative and Finance Officer

Working environment

Your Mission

POSITION SUMMARY

Baan Dek Foundation is currently looking for a professional and dedicated local Administrative and Finance Officer who is committed to supporting vulnerable children and communities living in Chiang Mai and Bangkok. The Finance and Administrative Officer will work under the direct supervision of the Manager and Director of the Finance Department and co-supervision with the Admin and HR Department based in Chiang Mai and the Management team in Bangkok.

JOB DESCRIPTION:

Job Title:                               Administrative and Finance Officer

Type of Contract:                Full-time employment position with open end contract 

Departments:                        Finance Departments

Location:                               Bangkok, Thailand (with punctual missions in Chiang Mai)

Expected Start Date:          July 2026

ROLE AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

The employee will work together with the team in Bangkok, the Finance Department and Admin&HR Department based in Chiang Mai. The main responsibilities of the Employee and will include, but are not restricted to, the following:

ROLE AND RESPONSIBILITIES:

The employee will work closely with the Bangkok team and the Finance Department based in Chiang Mai. The main responsibilities include the execution and oversight of procurement activities to ensure cost-effective, timely, and compliant acquisition of goods and services.

Procurement Responsibilities

• Ensure procurement processes comply with organizational policies, donor regulations, and applicable laws.

• Prepare bidding documents, evaluate quotations/proposals, and ensure proper documentation aligned with BDF policies.

• Support the team in Bangkok to navigate through procedures.

• Support the maintenance of up-to-date records of procurement transactions and contracts.

• Monitor supplier performance and ensure timely delivery of goods and services.

• Liaise with vendors, service providers, and internal teams to meet procurement needs.

• Participate in finance team meetings and provide technical input.

• Assist in developing framework agreements and preferred supplier lists.

• Ensure transparency, fairness, and accountability throughout the procurement process.

• Maintain accurate records of all payments made by the Bangkok office, liaising with staff and suppliers as necessary.

• Liaise with the Chiang Mai team and send documents via post weekly/ as needed.

Administrative and HR Support

• Ensure a well-maintained working environment in the Bangkok office by coordinating with external service providers (e.g., cleaning, maintenance, etc.).

• Support the Director of HR and Public Relations and collaborate with the HR and Admin team to carry out administrative tasks (including support in recruitment and onboarding, internal communication, and coordination with the company to handle visa/work permit management). 

• Coordinate organizational administrative functions and maintain proper document management, including staff contracts, visa and work permit records, tax documents, criminal background checks, and other required documentation.

• Provide additional assistance with tasks as needed by the organization and the management team.

COMPLEMENTARY SUPPORT: 

As a member of the Baan Dek Foundation team, the Employee is responsible for:

1. Ensuring that the programs/tasks implemented are of good quality, and are relevant to the mission and vision of the foundation 

2. Respecting commitments with donors and embracing the overall vision of the Foundation and its humanitarian commitment.

3. Promoting a constructive and productive working environment among the team. Actively supporting information sharing, transparency and dialogue among the staff and with beneficiaries of all projects.

4. Supporting the management team in the development of requested communication, financial, activities, etc.

5. Facilitating communication between the local team, beneficiaries, external stakeholders (local partners, schools, governmental organizations, foundations, etc.), and the management team.

6. Assisting representation of Baan Dek Foundation upon request by welcoming, presenting Baan Dek programs and activities to visiting partners and sponsors as well as liaising with external stakeholders when requested.

7. Supporting the management team in day-to-day missions and projects. 

Your Profile

QUALIFICATIONS

• Nationality:  Thai 

• Language requirements: Fluent in Thai, Good command of written and spoken English & Thai. 

EDUCATION/ EXPERIENCE:  

• Studies: Bachelor’s degree in any of the relevant fields:  Administration, Human Resources and Finance related fields or equivalent in progressive work experience, office management, accounting, secretarial work.

• Professional Experience: Minimum 2 years of experience in office administration, human resources, public relations, visa and work permit, and Finance related fields is required. Experience in Thai English document translation/positions and accounting related to NGO or social work are considered as assets. 

 OTHER SKILLS AND COMPETENCIES:

• Creative and meticulous, ability to work independently with a deadline, ability to provide and receive positive criticism in a constructive manner, highly motivated, flexible and interested in humanitarian missions.

• Committed to social work/child welfare, dedication for non-profit work, communication and human relations skills.

• Teamwork ability, flexibility on working hours, tolerance & human values, highly motivated, positive energy & spirit.

• Committed to social work/child welfare, dedication for non-profit work, communication and human relations skills, teamwork ability, flexibility on working hours, tolerance & human values, highly motivated, positive energy & spirit, ability to work autonomously, ability to understand family situation and conduct assessments.

WORKING HOURS: Full-time contract (onsite) from Monday to Friday with occasional weekend and evenings

SALARY & COMPENSATION: To be defined based on experience and qualifications

Important note

• situation and conduct assessments.

WORKING HOURS: Full-time contract (onsite) from Monday to Friday with occasional weekend and evenings

SALARY & COMPENSATION: To be defined based on experience and qualifications

HOW TO APPLY (IMPORTANT) 

If you are interested in applying for the Administrative and Finance Officer position, please send your application in English, including a CV (resume), the names and contact details of two professional references, and a cover letter explaining your interest in the position and relevant expertise. 

*** Important: Only a complete application (Resume + cover letter specific to motivation and relevance for this position) will be considered. *** Only short-listed candidates will be contacted for an interview in English and Thai. 

CLOSING DATE FOR APPLICATIONS: 8th June 2026

Please note that applications will be reviewed on a rolling basis and the position will remain posted until a qualified candidate is selected. 

About us

About Baan Dek Foundation

Baan Dek Foundation is a dynamic non-profit dedicated to empowering marginalized children and families living in urban poverty, particularly in construction camps across Thailand. 

The Thai construction sector employs approximately 700,000 migrants out of which 40% are women. BDF and UNICEF’s evidence-based study states around 60,000 children live with parents in construction site camps with slum-like conditions. These children and their parents face critical challenges in accessing essential services such as education, healthcare and child protection.

To address this challenge, BDF supports children and their parent’s immediate needs (access to healthcare, education, and child protection services), empowers their communities through a peer-to-peer approach (training for youth, adults, and women) and creates systemic change in the Thai construction sector through the Building Social Impact Initiative.

Baan Dek also powers a spin-off social enterprise: Dao Ethical Gifts, which empowers vulnerable women in Thailand.

IMPORTANT NOTE: Before submitting your application, it is important that you acknowledge and accept the following information: 

Candidates should not submit any additional documents outside of what is requested in compliance with Thailand’s Personal Data Protection Act, B.E. 2562 (2019). By applying for this position, all candidates are subject to BDF Data Protection Policy. 

Equal opportunity: BDF is an equal opportunity employer. The organization shall not resume discriminate and will take affirmative action measures to ensure against discrimination in advertisements for employment, recruitment and other conditions of employment, preventing discrimination against any job applicant or employee on the bases of race, color, gender, national origin, age, religion, creed, disability, sexual orientation, gender identity or gender expression. 

Child Safeguarding: To comply with BDF’s Child Protection and Safeguarding Policy, the selected candidate will be requested to provide a copy of his/her criminal record (or clearance certificate) and two professional references. Adhering to BDF’s policies includes compliance with our Child Protection and Safeguarding Policy, PSEA Policy, and Anti-Corruption Policy.

More details on Baan Dek Foundation’s projects is available at www.baandekfoundation.org.