Executive Assistant - Epworth Medical Foundation

Epworth HealthCare is Victoria’s largest not-for-profit private health care group, renowned for excellence in diagnosis, treatment, care and rehabilitation. Epworth is an innovator in Australia’s health system, embracing the latest in evidence-based medicine to pioneer treatments and services for our patients.

At Epworth, we are united in our commitment to fostering a diverse and inclusive workplace — one that is culturally safe and respectful of the enduring cultural and spiritual connections of our people.

We value all differences, ensure equitable practices, and empower individuals to lead and learn inclusively in their everyday interactions. Our goal is to create an environment where everyone feels a genuine sense of belonging.

Our values and purpose define Epworth's approach and delivery. We pride ourselves on communicating and delivering them in a real and meaningful way. Every Patient Matters.

Excellent opportunity for a multi skilled and experienced professional to provide administrative and project support to the Executive Director, Epworth Medical Foundation and their leadership teams. Based at Reception, you will be the initial meet and greet of all visitors to the office and support the general operations and day-to-day activities of the team. Key responsibilities include providing all round support to the Executive Director, Epworth Medical Foundation and their leadership teams, meeting and committee Secretariat, email and calendar management, travel and catering arrangements, preparation of presentations, reports and general administrative tasks in relation to employee benefits, awards and cyclical P&C management processes.

To be successful in this role…

• Effective diary management and monitoring to ensure Executive time is structured effectively.
• Efficient review of incoming electronic and paper-based correspondence to executive, bringing urgent matters to attention to ensure action and response is timely.
• Responding to queries or issues on behalf of Executive where appropriate and in a timely manner.
• Document and follow-up of Leadership Team meetings and forums:
  • Preparation of agendas, minutes and papers as required.
  • Tracking and follow up of agreed action items.
  • Prepare and disseminate EMF’s Board papers and related materials.
• Act as a first line resource for internal and external customers requiring information.
• Co-ordinate or assist in the management and delivery of small to medium projects, supporting the planning and organisation of activities as required to ensure the successful implementation of projects.

Position Description Inherent Requirements

You will bring:

• A degree in a business information related field.
• Demonstrated high level experience as an Executive Assistant to a Senior Executive.
• Experience in a large, multi-dimensional organisation.
• Outstanding administration and organisational skills.
• Solid communication skills both verbal and written.
• Demonstrated analytical skills and attention to detail.
• Time management skills with the ability to prioritise and be proactive.
• Committed to excellent customer service and continuous improvement.

Why Join Epworth?

At Epworth, it’s a community.

It’s the sense of belonging and being part of an organisation and a team that works to make sure that every patient matters. In addition to this, you will have access to:

• Epworth’s enhanced Not for Profit status provides the opportunity for employees to salary package up to $15,900 pre-tax annually, plus $2,650 meals and entertainment allowance leading to greater take home pay
• Discounted private health insurance
• Reduced cost of health services for you and your family at Epworth
• The largest educational scholarship program of its kind in Australia!

We welcome applicants from all backgrounds. This includes First Nations peoples, people with disability, mature-age and young job seekers, members of the LGBTIQA+ community, and individuals from all cultural backgrounds. We are committed to providing an equitable, inclusive, and barrier-free recruitment experience for everyone.

If you need support during the application process or would like to discuss reasonable adjustments, we encourage you to let us know what you need to participate fully and confidently. We understand that sharing your needs can feel daunting, so please know that any information you provide will be treated with the utmost confidentiality and respect.

Ready to Make a Difference?

To apply, click the I'm Interested button to attach your CV and cover letter.

For more information, refer to the attached position description or contact Medical Workforce  - 0448 511 519

Please note, early applications are encouraged with advertising to continue until the role is filled.

Apply now....we have over 8,000 perspectives at Epworth and we’re ready to welcome yours!

It is a condition of employment with Epworth HealthCare, subject to reasonable exemptions, that you have had an annual Influenza vaccination, where this is required under Epworth policy.

As a child safe organisation, all successful applicants are required to satisfactorily clear a National Police Check (conducted by Epworth) and may be required to hold a valid employee Working with Children Check (provided by you).

At Epworth, we believe inclusion and diversity are essential to our culture and values. We focus on fairness and opportunity for all – across race, ability, ethnicity, gender, age, sexuality, cultures and beliefs – that reflect the communities we work in. At Epworth, we care.