Senior Travel Coordinator

Description

About Chartis Federal

Chartis Federal is a premier systems engineering and integration firm specializing in mission-critical IT and communications solutions for law enforcement, homeland security, and defense. As a trusted prime contractor with over $160 million in task order awards, we operate across 22 states and support essential government missions worldwide.

Our commitment to excellence has fueled our year-over-year growth, earning us recognition twice as a Washington Technology FAST 50 company and securing a place on the Inc. 5000 list for five consecutive years. At Chartis Federal, our mission is clear: keeping heroes safe and connected—on the battlefield, on the border, and in our backyards.

Position Overview

Chartis Federal is seeking a Senior Travel Coordinator to provide travel planning, coordination, and administrative support to the Customer's Strategic Planning Office (SPO). The Senior Travel Coordinator will coordinate domestic and international travel requirements, support travel authorization and voucher processes, monitor travel-related budgets, and ensure compliance with applicable travel policies and procedures. This position serves as the primary travel coordination resource supporting leadership and staff travel requirements in a fast-paced operational environment.

Duties and Responsibilities

• Coordinate domestic and international travel arrangements in support of Customer mission requirements. 
• Prepare, review, and process travel authorizations, itineraries, and supporting documentation. 
• Coordinate travel logistics, including transportation, lodging, conference registrations, and related travel requirements. 
• Serve as a point of contact for travelers regarding travel procedures, requirements, and documentation. 
• Monitor travel schedules and support adjustments to itineraries as operational requirements change. 
• Track travel expenditures and maintain travel budget records. 
• Support reconciliation of travel costs and documentation. 
• Maintain travel records, supporting documentation, and reporting files. 
• Prepare travel status reports and budget updates as requested. 
• Coordinate with Government personnel and external organizations regarding travel-related requirements. 
• Ensure compliance with applicable travel policies, procedures, and organizational requirements. 
• Support administrative activities related to travel planning and execution. 
• Ensure assigned products and deliverables are completed accurately and within established deadlines. 

Requirements

•  Active Secret security clearance. 
• High school diploma or equivalent. 
• Minimum of six (6) years of relevant experience supporting travel coordination, travel administration, logistics coordination, or related operational support activities. 
• Experience coordinating domestic and/or international travel arrangements. 
• Experience maintaining travel records, itineraries, and supporting documentation. 
• Experience supporting travel budget tracking or expense reconciliation activities. 
• Strong organizational and time management skills. 
• Excellent written and verbal communication skills. 
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams.

Preferred Qualifications

• Experience supporting Department of Defense or federal government organizations. 
• Experience using the Defense Travel System (DTS) or comparable government travel systems. 
• Experience coordinating executive or senior leadership travel. 
• Experience supporting international travel requirements. 
• Familiarity with Joint Travel Regulations (JTR) or federal travel policies. 
• Experience supporting high-volume travel operations.

Why Join Chartis Federal?

We offer a competitive compensation and benefits package, including:

• Comprehensive health insurance (medical, dental, vision)
• Retirement plans with company contributions
• Professional development opportunities and career growth support
• A dynamic and collaborative work environment where your contributions are valued

At Chartis Federal, we believe in fostering a culture of excellence, integrity, and innovation while supporting critical national security missions. Join us in shaping the future of government contracting and national security solutions.

Chartis Federal is an Equal Opportunity Employer and employs qualified individuals regardless of race, religion, color, sex, national origin, age, disability, or any other classification proscribed under applicable law. We participate in E-Verify.