Architectural Coordinator

Description

Keystone Pacific Property Management, LLC is a prestigious property management firm headquartered in Irvine, CA, with offices throughout Northern and Southern California, Colorado, and Idaho. Since 1982, we have led the way in providing superior customer care for our clients in planned-unit developments, condos, mixed-use, commercial, new project developments, large-scale onsite communities, and master-planned community associations. 

We have an excellent opportunity for an experienced Architectural Coordinator to join our amazing environment with an opportunity for continuous growth and development. For more information, please continue reading below! 

Summary: The Architectural Coordinator assists homeowners with the process of submitting applications necessary to make architectural changes to their residences. Coordinates and tracks submission of applications and required documents to the Architectural Review Committee (ARC).

Why Join Keystone? 

Keystone is a company dedicated to empowering our team members to improve people’s lives beyond expectations. We set ourselves apart by providing an excellent level of service to our team members and clients. 

As a member of our team, your talents will be nurtured, and your contributions will be supported in a value-based environment that fosters the type of professional quality our customers have come to rely upon. 

We provide an environment for people that nurtures leadership and promotes personal success and rewards those who exceed expectations. We foster a culture of open feedback and continuous growth. 

We're thrilled to share that Keystone is officially certified as a Great Place to Work! This recognition reflects our commitment to fostering a positive and supportive work environment where everyone can thrive. We invite you to learn more about what makes Keystone special by checking out our certification details here.

What We Offer:

• Competitive Salary 
• Work-Life Balance
• Opportunities for Career Growth
• Training and Mentorship from Successful Leaders in the HOA Industry
• Support for Continued Education
• Cell Phone Stipend 
• Mileage Reimbursement 
• Medical (HMO and PPO), Dental, and Vision
• Flexible Spending Account
• Pet Savings
• Pre-Paid Legal 
• Employer Paid Basic Life/AD&D Insurance 
• Voluntary Life and Short-Term Disability Insurance
• Free Employee Assistance Program
• 401(k) Retirement Plan with Company Match
• Financial and Health/Wellness Education
• Bereavement and Mandated Leave of Absence Applicable 
• Paid Time Off (PTO)  
• 12 Paid Holidays (Floating Holiday/Half Days/Early office closure before certain major holidays)

Requirements

Essential Job Duties and Responsibilities:

• Assist the General Manager with daily Association functions while maintaining quality relations with homeowners and guests.
• Prepare written oral communications to homeowners regarding architectural and landscape modification compliance.
• Handle all paperwork related to the paint program and answer related questions.
• Follow up with Board/Committee members and homeowners on architectural and enforcement issues. 
• Conduct or assist with Committee orientation preparation.
• Meet with homeowners to review plans and painting applications.
• Attend all Architectural Review Committee meetings (HOA and PUD), take minutes, and prepare Board recommendations.
• Prepare and distribute monthly committee agenda packets. 
• Organize and maintain all homeowner architectural and landscape plans.
• Maintain accurate records including violation reports, hearing correspondence, plan submittals, and tract maps.
• Maintain reference notebooks supporting the Architectural Program.
• Recommend updates to architectural guidelines to the General Manager.
• Accept, review, and serve as the point person for all architectural plan submittals.
• Conduct weekly community inspections to enforce Architectural Guidelines and Rules & Regulations.
• Schedule and track the violation process through hearing compliance.
• Coordinate and schedule the painting program, including vendor compliance, inspections, and invoice processing.
• Answer phones and assist callers as backup support.
• Respond to homeowner and guest questions about Association operations, rules, and regulations.
• Submit monthly summaries to the General Manager on architectural review issues.
• Notify accounting of fine assignments.
• Practice and adhere to Keystone’s Core Values, Mission, and Vision.
• Any additional job duties as required by the supervisor.

Qualification Requirements:

• Experience of not less than 2 years in a Homeowner’s Association property management field.
• Knowledge of Microsoft software programs, such as Outlook, Word, and Excel.
• Experience in customer service operations.
• The ability to make responsible decisions using skillful judgment in an expedient manner with limited assistance.
• Excellent written and oral communication skills and customer service skills.
• The ability to maintain a positive, cordial, businesslike relationship with other staff members and owners.
• Must be resourceful and a creative problem solver.
• The ability to work cooperatively with other staff members, the Architectural Control Committee and the Board of Directors.
• The ability to be detailed, thorough, organized and possesses neat work habits.
• Must be able to work independently and prioritize daily workload.
• The ability to take accurate and timely minutes as required.
• Must be able to handle multiple tasks concurrently.
• Must have a basic understanding of how to read architectural drawings.
• Must possess a valid Driver’s License and maintain a clean DMV record.
• Able to pass a background check. 

Education and/or Experience:

• 1-2 years of experience working in a Customer Service role.
• Bachelor’s Degree preferred.
• High School Diploma or GED required.

Work Environment:

The work environment and physical demands described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

• Ability to drive to communities.
• Ability to sit, stand, and operate business equipment. 
• Typical office environment with low-level noise exposure.

We invite you to view our LinkedIn, Instagram, and Facebook to get an inside look at what Keystone is all about! Check out our website at www.kppm.com. Click on “Careers” and stay connected!

Reasonable accommodation will be provided for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system, send an email to hr@keystonepacific.com for assistance. Please include a description of your requested accommodation, your name, and contact information. Note: This email address is not for general employment inquiries. Keystone will not respond to inquiries that are not related to the accessibility of the online application system by individuals with disabilities.

Keystone Pacific Property Management, LLC is an equal-opportunity employer. All applicants will be subject to a Background and DMV Check.