Description

High-Volume Accounts Payable Specialist

Aaction Rents is seeking a full-time Accounts Payable Specialist to join our accounting team in Santa Rosa.

This is a high-volume Accounts Payable position supporting multiple locations and processing a large number of invoices each month. The ideal candidate will be highly organized, detail-oriented, and able to manage competing priorities in a fast-paced environment while maintaining a high level of accuracy.

Responsibilities

• Process and enter a high volume of vendor invoices
• Match invoices to purchase orders and receiving documents
• Verify invoice approvals and coding
• Prepare and process vendor payments
• Reconcile vendor statements and research discrepancies
• Perform bank account reconciliations
• Reconcile company credit card statements and ensure proper documentation and coding of expenses
• Respond to vendor inquiries in a professional and timely manner
• Maintain accurate AP records and filing systems
• Process DMV registrations, renewals, title transfers, and related vehicle documentation for company-owned equipment and vehicles
• Track registration deadlines and ensure timely compliance with DMV requirements
• Assist with month-end accounting tasks as needed
• Support the Accounting Department with additional administrative duties

Requirements

Qualifications

• Minimum of 2 years of Accounts Payable experience preferred
• Experience in a high-volume AP environment strongly preferred
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to manage multiple deadlines and priorities
• Proficiency in Microsoft Excel and other Microsoft Office applications
• QuickBooks experience preferred
• Experience processing DMV registrations and title transfers is a plus
• Experience performing bank and credit card reconciliations preferred
• Strong communication and problem-solving skills

Benefits

• Medical, dental, and vision insurance
• 401(k) plan
• Paid time off and paid holidays

Schedule

Full-time, Monday through Friday

If you thrive in a fast-paced environment, enjoy working with numbers, and take pride in maintaining accurate records, we'd like to hear from you.