Director of Career Services

Description

Job Title: Director of Career Services

Status: Exempt

Location: WFH flexible, candidate must reside in California to be considered.

Reports to: VP, Compliance

Employment Type: Full-time 

Summary

Under the general direction of the Vice President of Compliance (VPC), the Director of Career Services (DCS) is responsible for planning, directing, and evaluating a comprehensive program that delivers a wide range of career planning and placement services to students, alumni, community, and employers. The DCS will make management decisions, which can be comprehensive, difficult, and complex and will be required to formulate operational policies at the campus-wide level, subject to the VPC approval in matters related to broad policy considerations, campus-wide coordination, and long-range planning. The DCS exercises full responsibility of meeting Completion and Placement numbers in accordance with ACCET. The DCS oversees Career Counseling, Career Services, and Job Fairs. In addition, the DCS provides significant assistance to the academic programs and assumes ultimate responsibility for the delivery of career and employment services to CIAT students (Current and Graduates). The DCS will oversee all daily operations of the Career Services Department including new hire recruitment, team coaching, policy and procedure creation, systems integration and automation, student escalations, event participation, and student records management to successfully reach growth-centered goals each term.

Management

• Hires, trains, supervises, and evaluates Career Services staff; maintains a high-performing student-focused team
• Oversees daily Career Services operations and ensures adequate staffing coverage and service delivery
• Establishes, monitors, and reports on Career Services KPIs related to student engagement, retention, completion, graduate outcomes, and placement reporting
• Maintains working knowledge of institutional systems and technologies including Dynamics, Microsoft 365, Teams, Canvas, Handshake, CIAT job boards, and other student success platforms
• Develops and manages departmental budgets and resources
• Provides leadership and oversight to Career Services Advisors and Placement Specialists
• Partner with HR to coach and counsel employees as needed
• Provide professional development and growth opportunities for employees
• Manage and enforce timekeeping policies to ensure accuracy and timely processing of employee timecards
• Conduct timely, accurate, and fair performance reviews, free from bias
• Ensure a safe, secure, and ethical work environment
• Adhere to CIAT’s compliance requirements to ensure all Federal, State, accreditation, and institutional policies and procedures are being met
• Promote communication guidelines to ensure high levels of customer satisfaction and professionalism
• Embody CIAT’s?mission, vision, purpose and values

Student Success, Placement & Compliance

• Maintains primary responsibility for collection, verification, tracking, and reporting of all completion and placement outcomes
• Oversees the collection and maintenance of employment verification documentation, graduate records, and employer verification records
• Ensures accurate preparation and submission of ACCET Annual Reports, including completion and placement reporting under Document 28.1
• Ensures compliance with all accreditation, state, federal, and institutional reporting requirements related to student outcomes
• Collects, analyzes, and reports graduate and employer survey results
• Develops strategies to improve student retention, completion, graduate outcomes, and placement rates
• Works collaboratively with Education, Industry and Employer Partnerships, Student Services, and Compliance to support student success initiatives

Career Readiness & Student Development

• Oversees career preparation services for students and graduates, including:
  • Resume development
  • Interview preparation
  • LinkedIn optimization
  • Career coaching
  • Job search strategies
  • Government and private-sector application support
• Develops and delivers workshops, webinars, and career-readiness programming
• Oversees Federal Work-Study activities and student employment initiatives
• Ensures assessment of workshops and career-related activities to continuously improve services

Strategic Planning & Reporting

• Develops annual departmental goals, objectives, and strategic initiatives aligned with institutional priorities
• Analyzes completion, placement, retention, and employment data to identify trends and opportunities for improvement
• Provides regular reports and outcome metrics to executive leadership
• Collaborates with the Director of Employer & Industry Partnerships to align employer hiring needs with student and graduate career opportunities

Collaboration & Outreach

• Serves as the institutional lead for student career development and graduate success initiatives
• Participates in Orientation, Commencement, student success events, and other institutional activities
• Works closely with the Director of Employer & Industry Partnerships to ensure employer opportunities are effectively communicated to students and graduates
• Represents Career Services at institutional meetings and accreditation activities

Requirements

• Bachelor’s degree or combination of education and management experience preferred
• 4 plus years of management experience in higher education or high-volume customer service is preferred
• Minimum 2 years of previous experience leading teams in higher education environments
• Minimum 2 years of experience using enterprise CRM systems such as Salesforce, HubSpot, Microsoft Dynamics, or equivalent SIS
• Experience supporting students through enrollment, retention, or career decision-making
• An in-depth understanding of the technology industry including education and career requirements, technology vendors, certification, and/or credentials requirements
• Highly proficient in data analysis, reporting, and Microsoft Excel skills to present forecasting models, benchmark performance metrics, and goal setting
• Expert in writing resumes, using career pages like LinkedIn, Indeed, ZipRecruiter, etc
• A computer savvy and technical mindset willing to learn new systems that are deployed and build automated processes to streamline manual activities 
• Strong presentation, public speaking, and writing skills 
• Possess a sincere interest in helping others achieve life goals
• Takes a customer-service-oriented approach to recruiting and retaining students and collaborating with internal departments
• Self-motivated, goal-oriented, assertive, results-driven, high energy, and highly ethical
• Team player with a positive, can-do attitude
• Strong organizational skills with the proven ability to prioritize
• Demonstrated ability to anticipate needs and exercise independent judgment
• Excellent analytical skills, problem resolution skills and general business acumen
• Proficient skills in MS Office software products, including Outlook, Word, Excel, PowerPoint, and MS Project and ability to      learn additional software products
• Exhibits a high degree of flexibility in adapting to a rapidly changing environment
• Ability to work collaboratively with colleagues, academic departments, and administration to support student success, achieve institutional goals and contribute to a positive and inclusive culture
• Flexible to work longer hours to meet deadlines, if needed
• Reliable transportation to go on campus, attend seminars/training, if required
• Maintains relationships with IT employers or familiar with the IT industry.
• Able to handle sensitive information with a high degree of confidentiality
• Possess high ethical standards, being an example of professionalism to others
•  Must be able to embody CIAT’s mission, vision, purpose and values

Values

Values such as integrity, excellence, customer service, teamwork and mutual respect are some of those that remain constant, regardless of changes in our company. When identifying company values, it is important that those values are being demonstrated in the course of business each day. Our values set expectations for how employees and managers interact with every person while representing the company.  

• We are passionate about education and student success.
• We value integrity and excellence in our employees and students.
• We treat ourselves and our students with dignity and respect.
• We believe in and encourage innovation at our school to better help our students succeed.
• We have a customer centric focus and we want people highly committed to achieving goals, where our success equals student’s success.
• We are accountable for our actions and focus on improvements moving forward.
• We have a growth mindset with a sincere belief that every student can do better and achieve their goals.
• We expect every employee to be an example of conduct and professionalism, being a role model to students and colleagues.
• We commit to fostering an inclusive and supportive learning environment that respects the diversity of students' backgrounds, experiences, and perspectives.
• We foster lifelong learning and professional development.

Supervisory Responsibility

This position supervises a team of Career Services Advisors.

Position Type and Expected Hours of Work

Days and hours of work are Monday through Friday. Occasional weekend and evening hours may be required. Although this typically involves working during business hours, on occasion the person in this role may be asked to work early in the morning or evenings.

Physical Demands

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions.

• Essential functions of this role require sitting for extended periods of time
• Ability to type, use a computer to search for information and input information while speaking on the phone is required
• The employee will frequently be required to use the computer, mouse and telephone to conduct the regular tasks of this role
• The employee will be required to compute simple to simple mathematical calculations as a normal part of this role
• Requires daily use of a company computer and related software applications at a workstation

Work Environment

While performing the responsibilities of this remote position, the job holder will work in a home office environment. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the job. This role routinely involves using standard office equipment such as computers, phones, and virtual communication tools. Employees are expected to ensure that their home office is a safe and ergonomic working environment, as the company will for employees working on campus. 

Employees must maintain data security and confidentiality in accordance with company policies and use secure connections for all work-related activities. Expectations regarding work hours, availability, and time tracking will be clearly communicated and must be adhered to.

The company is not responsible for maintaining home office environments beyond the provision of reasonable accommodations and necessary work-related equipment. Workers' compensation and liability for injuries that occur in the home office will be covered as per company policy and applicable laws.

This remote work policy is designed to comply with all relevant local, state, and federal laws.

When in the office

When in the office, employees are expected to follow all workplace safety rules, security protocols, and professional conduct guidelines. They should maintain a clean and organized work area, be punctual, and actively engage in in-person meetings, collaboration, and training as scheduled. The in-office environment may involve occasional noise, shared workspaces, and use of common areas, and employees are expected to be respectful of others working nearby.

AAP/EEO Statement

California Institute of Applied Technology provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, California Institute of Applied Technology complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

California Institute of Applied Technology expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of California Institute of Applied Technology’s employees to perform their job duties may result in discipline up to and including discharge.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.  Duties, responsibilities and activities may change at any time, with or without notice.

I acknowledge that I have read this job description in its entirety and have discussed the expectations of this position with my Manager. I have received a copy of this job description. I understand the duties, and am fully able to meet the requirements, and perform the essential functions of this position, with or without reasonable accommodations. I further acknowledge, and understand, this job description does not create an employment contract, and nothing contained herein alters my at-will employment status..

Salary Range

The starting salary range for the  Director of Career Services position is 100k to 110k /DOE. We base salary offers on a variety of considerations, such as education, experience, equity and other business and organizational needs.