Orchestra Librarian

Description

The Orchestra Librarian plays a vital role in the artistic success of the Dallas Symphony Orchestra by preparing, managing, and maintaining all music materials for rehearsals and performances. This role operates in a fast-paced, highly detailed, and deadline-driven environment, working closely with conductors, musicians, and cross-functional teams to ensure the highest standard of performance materials. As part of a collaborative library team, the Orchestra Librarian helps deliver seamless musical operations across all DSO programs and concerts. 

Key Responsibilities

Music Preparation & Library Operations

• Acquire, prepare, and organize music for all DSO programs, including Classical, Pops, Youth, Family, Teen, and special series
• Order, rent, or purchase scores and parts as needed
• Proofread, edit, and mark parts and scores to performance standards
• Prepare and distribute performance materials, including bowings, cuts, and inserts
• Extract and create specialized parts or excerpts as required
• Serve as Librarian on duty for rehearsals and performances

Collaboration & Artistic Support

• Partner with conductors, musicians, and Artistic, Operations, and Education teams throughout the repertoire preparation process
• Provide music services to conductors and orchestra members, including part adjustments, repairs, and practice materials
• Support audition processes through the creation of excerpts and audition books

Performance & Production Support

• Coordinate with Stage Management and Orchestra Personnel to ensure accurate stage setup for rehearsals and concerts
• Assist with concert production materials, including concert order sheets and documentation

Library Systems & Administration

• Maintain accurate repertoire data using OPAS and other systems
• Generate concert documentation and reports, including ASCAP/BMI submissions
• Catalog and organize orchestra and choral library materials
• Assist library leadership with special projects and ongoing operations

Values in Action

At the Dallas Symphony Orchestra, our work is guided by three core values:

Integrity

We demonstrate accountability, precision, and professionalism in every detail—from the accuracy of our music materials to the reliability of our performance support. We honor our commitments to artists, colleagues, and our community.

Creativity

We approach challenges with curiosity and innovation, finding solutions that elevate both artistic quality and operational excellence. We embrace new tools, processes, and ideas that enhance the performance experience.

Connection

We collaborate across teams and build strong relationships with musicians, conductors, and staff. Through our work, we help create meaningful artistic experiences that connect performers and audiences.

Requirements

Education & Experience

• Bachelor’s degree in Music or a related field required
• Professional orchestral training or equivalent experience preferred

Musical Expertise

• Advanced ability to read full orchestral scores and parts
• Strong knowledge of orchestral repertoire, style periods, and instrumentation
• Experience preparing professional-level orchestral materials with precision and accuracy
• Familiarity with copyright considerations and music publishing practices

Technical Skills

• Proficiency in Microsoft Office and Adobe Acrobat
• Experience with OPAS or similar repertoire management systems
• Working knowledge of music notation software (e.g., Sibelius, Dorico, Finale, or MuseScore)
• Familiarity with Adobe Photoshop a plus

Core Competencies

• Exceptional attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to manage multiple priorities and tight deadlines
• Self-motivated with the ability to work both independently and collaboratively
• Service-oriented mindset with a commitment to supporting artists and colleagues

Additional Requirements

• Availability to work evenings, weekends, and non-traditional hours as needed for rehearsals and performances
• Working knowledge of common musical terms in English, German, and Italian

Physical Requirements

• Frequent standing, walking, and use of hands for handling music materials
• Ability to lift and move materials up to approximately 30–40 pounds
• Close vision and focus are required for detailed music preparation

The Dallas Symphony Orchestra offers a competitive benefits package, free onsite parking, and access to complimentary concert tickets when available.

Equal Employment Opportunity 

The Dallas Symphony Association is an equal opportunity employer and is committed to creating a diverse, equitable, and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.