BSA System Administrator
BSA System Administrator
Location: | Department: | BSA Department | ||
Reports to: | BSA Officer | Positions Supervised: | ||
Employee Classification: | ☐ Temporary ☒ Regular Full Time ☐ Part-Time | |||
FLSA Status: | ☐ Non-Exempt ☒ Salary ☐ Hourly ☒ Exempt ☐ Commission | |||
Position Summary:
The purpose of this job is to support the Bank Secrecy Act (BSA)/AML/OFAC program by ensuring that all data used for monitoring, investigations, and reporting is accurate, complete, and reliable. Because BSA programs depend heavily on data-driven systems (e.g., AML monitoring software, customer risk scoring, CTR aggregation), this role fills the critical gap between IT, Compliance, and Operations.
Essential Functions-Primary Responsibilities and Accountabilities
Reasonable Accommodations Statement
To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations can be made to help enable qualified individuals with disabilities to perform the essential functions.
Essential Task Statements:
Branch Credit/Ownership
BSA System Administration
- Serve as a system administrator for BSA/AML monitoring platforms, CTR systems, and case management tools.
- Maintain system parameters, user access, role permissions, and workflows in accordance with internal controls.
- Coordinate system updates, enhancements, and testing with vendors, IT, and compliance management.
Data Integrity and Quality Control
- Monitor data feeds from core systems and ancillary systems to ensure accuracy and completeness.
- Identify, research, and resolve data issues impacting transaction monitoring, CTR, SAR, or OFAC processes.
- Perform ongoing data validation and reconciliation to ensure regulatory reporting accuracy.
Reporting and Data Support
- Produce routine and ad‑hoc BSA/AML reports for management, audits, and regulatory exams.
- Support CTR, SAR, OFAC, and monitoring processes by ensuring data extracts and system outputs are accurate.
- Assist with trend analysis, metrics, and risk reporting for the BSA Officer and senior management.
Program and Examination Support
- Support internal audits, independent testing, and regulatory examinations by providing documentation, system information, and data reports.
- Assist in documenting system controls, data flows, and procedures related to BSA/AML technology.
- Participate in model validations and tuning efforts related to transaction monitoring systems.
Collaboration and Support
- Work closely with BSA Specialists, IT, Operations, and vendors to resolve issues impacting BSA workflows.
- Respond to requests from BSA management regarding data analysis, system functionality, or reporting needs.
- Assist with training staff on system functionality and data‑related procedures, as applicable.
Compliance and Documentation
- Ensure all system administration activities comply with BSA/AML regulations, internal policies, and examiner expectations.
- Maintain clear documentation of system settings, changes, and data controls.
- Stay current on regulatory changes impacting BSA/AML data, reporting, and technology.
Customer Service
- Represent Guaranty Bank professionally, efficiently, and tactfully
- Acknowledge and greet customers with a smile, call customer by their name, ask if they need any additional assistance, thank customer at end of every conversation—both internal and external
- Ensure continuing development of professional relationships with management and colleagues.
- Answer and assist incoming callers with questions and requests, subsequently route callers, as appropriate.
Ensure bank complies with federal banking regulations including, but not limited to Bank Secrecy Act, OFAC, Community Reinvestment Act, American with Disabilities Act, Right to Financial Privacy Act, Gramm-Leach-Bliley Act, the Federal Reserve’s “lettered” regulations, and BSA Data Administrator roles and responsibilities relating to each act.
Additional Functions-Secondary Responsibilities and Accountabilities
Additional Tasks
- Follow bank policies and procedures
- Assist other departments as needed.
- Perform other duties that may be assigned and requested.
Position Qualifications
Education: Required – High School Diploma or equivalent; Preferred – Associates or Bachelor’s Degree in Business related field.
Experience: Required – 2 years of experience in a BSA administrative support.; Preferred – 2 to 5 years of experience with Nasdaq Verafin AML Technology.
Other: High proficiency with computers, excellent knowledge and use of Microsoft Office (word processing, spreadsheets, and database systems), Outlook, Teams. Nasdaq Verafin System knowledge, Strong technical documentation, problem solving and analytical skills.
Licenses and
Certifications: Required – None Preferred – None
Position Requirements
Competency Statement(s)
- Accountability (core value) – Always do what we say and hold one another accountable.
- Accuracy – Thorough with strict attention to detail; does work right the first time; identifies and corrects errors; produces complete and error free work.
- Active Listening – Gives full attention to what others are saying, attentive to others’ ideas and concerns; asks questions to clarify understanding.
- Conceptual Thinking – Notices similarities between different and apparently unrelated situations.
- Confidentiality (Core Value) – Always maintains strict confidentiality.
- Community Development (Core Value) – Always committed to community development.
- Critical Thinking – Apply rules and logic to situations; considers factors beyond the initial information given.
- Data entry – Proficient alpha/numeric data entry skills.
- Detail oriented – Concentrates on routing work details; carefully monitors and examines one’s own and others’ work; ensures accuracy in documentation and data.
- Ethical Conduct – Conducts oneself consistently with sound banking practices and standards, upholding the values of Guaranty Bank.
- Integrity (Core Value) – Always act with integrity and honesty.
- Respect (Core Value) – Always treats others with respect.
Physical Requirements:
Physical requirements needed to perform the above essential duties, with or without reasonable accommodation, may be requested from Human Resources.
Frequency | Lbs. | |
Sitting | 70% | |
Standing | 20% | |
Walking | 10% | |
Fine Manipulation of hands | 80% | |
Lifting | Daily | 25 lbs. |
Carrying | Daily | 25 lbs. |
Pushing/Pulling | Seldom | 75 lbs. |
Bending/Squatting | Frequent | |
Reaching/Overhead | Occasional | |
Stress Level | High at times |
General notice:
The bank has reviewed the job description to ensure the essential functions and basic duties are current. This job description describes the general nature and level of work performed by the employee holding this position. It provides guidelines for the job expectations and the knowledge, skills, and abilities necessary to perform successfully in this position. This job description in no way states or implies that these are the only duties to be performed. Additional duties and responsibilities may be assigned by supervisors as deemed appropriate. This position does not constitute an employment agreement between the Bank and employee. This position description is subject to change as the needs of the bank and the requirements of the position change.
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