JOB DETAILS

Project Administrator

CompanyVILLANI LANDSHAPERS
LocationMenomonee Falls
Work ModeOn Site
PostedJune 18, 2026
About The Company
Villani Landshapers maintains a proud tradition of providing high-quality commercial and residential landscape service to our clients in the greater Milwaukee area. We instill our passion for detail and attention to service into all of our year-round property maintenance, snow removal, landscape renovation, and design/build services. Our success starts with communication. All clients have a single point of contact to ensure that quality and service standards are met. This consistent, clear communication is delivered through ongoing updates in whatever form the client prefers: email, text, or phone. Through continuous communication, we ensure that needs are identified and addressed promptly, and that clients are completely satisfied. In addition to a passion for landscaping, Villani Landshapers'​ clients can also expect the highest quality workmanship, materials and equipment. Our talented staff brings years of knowledge and experience to all jobs, while our landscape designers creatively bring their clients'​ visions to life.
About the Role

Description

Are you organized, detail-oriented, and potentially looking to start down a career path into project management?  If you're ready to be the organized force behind successful projects and are excited about growing in the future, Villani Landshapers would love to hear from you. 

 

Villani Landshapers is seeking a Project Administrator to support our commercial landscape construction team by keeping projects organized, on schedule, and on budget. This is a primarily office-based role, ideal for someone who enjoys coordinating people, paperwork, schedules, and logistics behind the scenes to ensure successful project delivery.


If you're motivated to learn and grow, this position can provide a clear pathway to a Project Manager or similar advancement role within approximately 2–3 years.

Requirements

 

As a Project Administrator, you'll work closely with our Project Managers and internal teams to help keep projects moving efficiently from kickoff to closeout.


Responsibilities include:

  • Coordinating with Project Managers, Operations, Designers, and Foremen
  • Reviewing contracts and project plans to support material ordering and scheduling
  • Preparing work orders, change orders, project documentation, and field paperwork
  • Monitoring job costs and assisting with project financial reporting
  • Managing submittals and helping prepare as-built documentation
  • Supporting warranty claims and project closeout activities
  • Creating reports and assisting with final job cost analysis
  • Communicating proactively with clients, vendors, and team members
  • Identifying opportunities to improve processes and efficiency
  • Participating in winter snow operations as needed

This Role Is a Great Fit If You…

  • Have have a strong eye for administrative detail and at least 1 year of admin-related experience (any experience in the landscape or construction industries is an added bonus!) 
  • Enjoy and excel at organization, planning, and keeping multiple priorities on track
  • Are comfortable working in an office environment while collaborating with field operations
  • Have strong communication and customer service skills
  • Are proficient with Microsoft Office and eager to learn new software
  • Think critically, solve problems, and take initiative
  • Want to build a long-term career with opportunities for advancement

Compensation & Benefits

  • Competitive pay based on experience
  • Health, dental, and vision insurance
  • Optional life, accident, critical illness, and short-term disability coverage
  • 401(k) retirement plan
  • Paid holidays and vacation
  • Company uniform program
  • Supportive team culture with opportunities for professional growth
Key Skills
Project CoordinationContract ReviewMaterial OrderingFinancial ReportingSubmittal ManagementProject DocumentationMicrosoft OfficeCustomer ServiceProblem SolvingSchedulingLogistics ManagementBudget Monitoring
Categories
ConstructionEngineeringManagement & LeadershipTradesLogistics
Benefits
Health InsuranceDental InsuranceVision InsuranceLife InsuranceAccident InsuranceCritical Illness CoverageShort-term Disability Coverage401(k) Retirement PlanPaid HolidaysPaid VacationCompany Uniform Program
Job Information
📋Core Responsibilities
The Project Engineer supports the commercial landscape construction team by coordinating schedules, materials, and documentation to keep projects on budget. Key duties include managing submittals, preparing work orders, and communicating with clients and vendors.
📋Job Type
full time
📊Experience Level
0-2
💼Company Size
47
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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