Staff Accountant - Sherman Theater

Description

This position is posted on behalf of the Sherman Theater. This position is not for the Pocono Mountains Visitors Bureau.

Position Overview:

The Staff Accountant supports the Accounting Manager and plays a key role in maintaining accurate financial records and tracking show and event-related activity. This position requires strong attention to detail, organization, and discretion. The ideal candidate is comfortable managing financial data, handling cash, and supporting both accounting operations and live show/event logistics.

Duties & Responsibilities

Financial Operations:

• Record daily receipts from multiple revenue sources, including Square, Etix, Authorize.net, ATM, merchandise, and live events into QuickBooks Online (QBO)
• Enter bills and receipts into the QBO accounting system (e.g., ASCAP/BMI licensing, utilities, etc.).
• Generate basic financial reports (using QBO, excel, Google Sheets) including show closeouts, income statements, and cash flow reports.
• Reconcile box office registers and ATM funds on a daily/weekly basis.
• Assist with monitoring and resolving credit card chargebacks and fraudulent transactions.
• Review show contracts in Prism. Confirm that paperwork is complete and that necessary tax documents are acquired. Ensure contract matches what is in Prism and all details captured.
• Create and distribute/mail customer invoices (rentals, sponsorships, etc.).
• Track venue rental deposits or any routine invoices and ensure timely receipt of final payments.
• Communicate with customers regarding collection of payments
• Communicate with vendors regarding issuance of payments and providing complete W-9 documentation.
• Support payroll processing by collecting and organizing employee documentation.
• Assist with audits and monthly financial close processes.
• Assist accounting manager and management company’s CFO in building yearly capital and operating budget.
• Provide actual vs budget reports to management ensuring revue goals are met and expenses are in line
• Notify accounting manager of any accounting discrepancies to be reviewed and corrected

Grant Support:

• Perform online research to identify grant opportunities from foundations, corporations, and government agencies
• Ability to review grant guidelines and determine eligibility requirements, funding fit, and deadline awareness
• Support Marketing & Operations Manager in collecting information needed (like invoices and estimates) to apply to grants or complete funding requirements

Show & Box-Office Support:

• Assist with show settlements, including W-9 collection, contract tracking, and issuing payments or buyouts.
• Coordinate with box office staff on supply needs and ordering. 

Administrative Duties:

• Maintain and update accounting records and office documentation.
• File, scan, and organize physical and digital records.
• Manage shared inboxes and general email communication.
• Update physical calendars and digital scheduling tools.
• Maintain a clean and organized office environment.
• Handle supply requests from other departments when needed.

Art Gallery Operations:

• Update gallery tracking sheets every 2–4 weeks.
• Process payments in QBO to artists for sold artwork.
• Track and follow up on gallery-related deposits and sponsorships.

Marketing & Membership Support:

• Pull accounting reports and invoices to support grant applications.
• Research potential grant opportunities to support Sherman Theater’s mission and success
• Generate quarterly sponsor reports, including tracking most recent payments.

Perform other duties as assigned.

Requirements

Job Skills and Qualifications:

• 2+ years of experience in accounting, finance, or administrative roles. Preference to experience with nonprofits, grant writing and reporting 
• Proficiency in accounting software; willingness to learn platforms such as QuickBooks, Prism, Etix, Authorize.net, and Square.
• Strong attention to detail and organizational skills.
• Ability to handle sensitive financial information with discretion.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Flexible, proactive, and willing to support a variety of tasks.

Work Environment & Schedule:

• Full-time, primarily office-based role.
• Flexibility required based on show/event schedules.
• Occasional evening and weekend availability may be necessary.
• Regular interaction with staff, vendors, sponsors, donors, and patrons.