JOB DETAILS
Executive Assistant/Project Administrator
Company123
LocationWarrenton
Work ModeOn Site
PostedJune 18, 2026

About The Company
Gaithersburg Cabinetry & Millwork, parent company of Gaithersburg Architectural Millwork started in 1981 as a one-person cabinet shop in Gaithersburg Maryland. Over the years we have grown and relocated several times. In 1996 we moved to our current campus which at that time was a modest 30,000 square foot facility in Vint Hill located near Warrenton Virginia.
In 2012 we saw room for growth and embarked on creating a new state-of-the-art campus. Our operation grew to encompass a beautiful 75,000 square feet operation on picturesque, wooded grounds with walking trails and nearby restaurants. Vint Hill is located about five miles from Interstate 66 between Warrenton and Gainesville, Virginia.
Our new modernized plant is fully outfitted with the latest technology.
We are known for quality products and our strengths are in how we manage and engineer a project combined with our reliability in achieving the specified quality with on time delivery. Our drafting, design, and engineering capability are unsurpassed in the industry and apply advanced software and technology to achieve the desired design and finished product.
We are a modern custom manufacturer with computer-aided technology in all aspects of our operation. Our primary focus is Interior Architectural Woodwork; however, we work with our clients in a proactive way to coordinate and incorporate our work with that of other trades and finishes in the interior construction process. We are capable of a variety of interior woodwork products including wood and plastic laminate casework, standing, and running trim, plastics and resin panels, signage, fine wood veneer panels, solid surface tops, metal fabrication, full size doors and hardware, stone, and glass. Many of our projects include reception desks, conference tables, workstations, and custom furniture.
About the Role
Description
Position Summary
Gaithersburg Architectural Millwork is seeking a highly organized, detail-oriented Executive Assistant / Project Administrator to support company leadership and project teams in a fast-paced environment.
The ideal candidate is a proactive professional who thrives in a fast-paced construction and manufacturing environment, can manage multiple priorities, and possesses exceptional communication and organizational skills.
Key Responsibilities
- Manage executive calendars, meetings, travel arrangements, and schedules.
- Take meeting minutes and track action items to completion.
- Provide administrative support along with project support.
- Maintain project documents and correspondence.
- Prepare and distribute project submittals with accuracy.
Qualifications
- Experience in executive support, project coordination.
- Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint,Teams).
- Excellent written and verbal communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
Preferred
- Experience in construction, architectural millwork, manufacturing, or related industries.
- Familiarity with project management software such as Procore, Bluebeam, or similar platforms.
- Experience in the construction industry is a plus.
Key Competencies
- Organization and Time Management
- Problem Solving
- Professional Communication
- Customer Service
- Team Collaboration
- Adaptability
- Initiative and Follow-Through
Why Join Us?
At Gaithersburg Architectural Millwork, you'll be part of a team that creates exceptional custom millwork and cabinetry for high-profile projects.
Key Skills
Executive SupportProject CoordinationCalendar ManagementMeeting MinutesProject DocumentationMicrosoft Office SuiteWritten CommunicationVerbal CommunicationTime ManagementProblem SolvingCustomer ServiceTeam CollaborationAdaptabilityProcoreBluebeamProject Submittals
Categories
AdministrativeConstructionManufacturingManagement & Leadership
Job Information
📋Core Responsibilities
Provide high-level administrative support to company leadership, including calendar and travel management. Assist project teams by maintaining documentation, tracking action items, and preparing project submittals.
📋Job Type
full time
📊Experience Level
2-5
💼Company Size
36
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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