Sr. Manager, Warehouse Administration

Description

The Sr. Manager, Warehouse Administration is responsible for providing leadership and management of supply chain to ensure that materials move effectively through the warehouse in support of NTFB’s meal goals, in compliance with regulations and procedures and to minimize waste. 

MINIMUM QUALIFICATIONS: 

Education/Certifications:

• Bachelor’s degree or an equivalent combination of education and experience
• HACCP Certification preferred

Special Knowledge/Skills/Abilities:

• Effective communication and interpersonal skills, along with the ability to multi-task 
• Advanced level of operational knowledge with Microsoft Office applications, with a focus on PowerPoint, Excel, and Outlook  
• Knowledge of project management techniques and tools preferred 
• Application of KPIs for operational success 

Experience: 

• 5 years in supply chain operations management 
• Developing, implementing and continuously improving operational process
• Hands-on warehouse experience required, including previous experience with inventory management systems and knowledge of manufacturing or food product warehousing techniques  

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Responsible for taking an unpredictable inbound supply of food and turning it into a predictable and stable outbound supply of food while minimizing cost and maximizing inventory turns
• Develop data-driven points of view on relevant operational topics
• Design and develop reporting to monitor forecast of inventory levels
• Ensure inventory levels are on target for on-hand quantity and turns and daily item availability supports customer demand and production needs
• Administer Logistics’ inventory, warehouse, and order management systems while collaborating with Information Technology, Finance, and Business Intelligence 
• Manage teams responsible for the day-to-day supply chain function, along with creating, modifying and documenting all processes and work aids for (but not limited to) inventory transactions, customer orders and invoices, order fulfillment process, production management, invoicing and returns
• Collaborate with Sourcing Team to ensure the effective procurement of necessary items for forecasted production builds and projects to maintain proper inventory and throughput 
• Spearhead FEMA, MCTF, Feeding Texas/Feeding America, Dallas County, etc. disaster coordination
• Consistent and effective integration of efforts across all warehouse functions: Receiving, Distribution, and Transportation to ensure availability and quality of product, order fulfillment accuracy, and timely transport of product to clients
• Define and document SOPs for all inventory, receiving, production & distribution transactions and ensure that all systems are functioning and being utilized appropriately, according to established procedures
• Develop and monitor annual department operating budget to ensure compliance with all cost objectives
• Design and develop project plans, process improvements and policies
• Create, present, and facilitate regular business reviews of operations with executive leadership
• Conduct root cause analysis and ownership of operational corrective action plans throughout the supply chain
• Responsible for managing NTFB waste streams to ensure that NTFB meets its fiscal year waste goals
• Perform other tasks and duties as assigned

SUPERVISORY RESPONSIBILITIES:

• Leads a team of approximately 7 direct reports 

MENTAL DEMANDS:

• The person in this position needs to adapt well in the face of workplace stressors, such as completing priorities of reasonable or high significance to the successful function of the unit. 
• Must be able to effectively interpret data and make critical decisions that will have a significant impact on the team and organization. 

PHYSICAL DEMANDS:

• While performing the duties of this job, the employee is occasionally required to stand, sit, use hands to finger, handle or feel objects, tools or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch or crawl, talk or hear, taste or smell. 
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The employee must occasionally lift and/or move up to 25 pounds. 

ENVIRONMENTAL FACTORS:

• Moderate to loud noise (e.g., light traffic business office with open floor plan with computers, phone, and printers, and medium to heavy traffic in the warehouse with forklifts and pallet jacks). 
• Ability to work occasional evenings or weekends as required

The mental and physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This is not necessarily an exhaustive list of all skills, duties, responsibilities, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, NTFB reserves the right to revise the job or to require other or different tasks be performed as assigned.

The North Texas Food Bank is an equal opportunity employer.