Recruitment Administrator (Casual)

About VU: 

At VU, we aim to be one of the leading impact universities in the world. VU is an impact driven university committed to equity, excellence and opportunity. Based in Melbourne’s west and connected globally, we put students first through the VU Block Model®, dual sector pathways and strong industry partnerships. We are a values led, inclusive workplace where diverse talent is supported to make a real difference.

About the Team: 

The People and Culture Portfolio provides integrated human resources advice and support across all areas of the University. Working closely with our clients, we deliver strategically-aligned workforce solutions in areas including change management, diversity and inclusion, organisational development, health and safety, industrial and employee relations, remuneration and benefits, and recruitment. We also plan, design, communicate and monitor the University's Workforce Strategy with a focus on building organisation and change management capability, and providing workforce data to support strategic decision-making to enable the University to deliver on its strategic agenda.

About The Role: 

The Recruitment Administrator provides high-quality administrative support and coordination across the end-to-end recruitment lifecycle and onboarding activities. Working closely with Talent Acquisition Advisors, hiring managers and candidates, the role ensures recruitment outcomes are delivered efficiently and professionally! 

The role is responsible for end-to-end recruitment of our Casual portfolio and managing the end-to-end onboarding process. Providing next level customer service goes without saying.

Position Key Duties: 

• Coordinate activities associated with end-to-end recruitment process. 
• Ensure recruitment records are accurate, complete and maintained in accordance with university requirements. 
• Act as a primary point of contact for candidates and hiring managers throughout the recruitment process – providing timely, professional and courteous communication. 
• Own the onboarding process and pre-commencement candidate follow up 
• Triage HR Service Requests 
• Support a positive candidate experience by ensuring transparency, responsiveness and professionalism. 
• Respond to recruitment enquiries and escalate complex matters where appropriate. 
• Maintain recruitment data within Oracle HCM and other relevant systems. 
• Generate recruitment and onboarding reports and provide administrative support for workforce and recruitment metrics. 
• Identify issues and contribute to continuous improvement initiatives. 
• Maintain confidentiality and handle sensitive information appropriately. 
• Provide ad-hoc administrative support to the Talent Acquisition team.

Position Details: 

• Classification: HEP 3 - Casual
• Salary: $41.27 per hour Plus 17% Super
• Employment Type: Casual
• Hours per Week: 36.75/1 FTE 
• Location: Footscray Park Campus – 3 days on-site 

For a detailed overview of the role’s duties and responsibilities, please refer to the Position Description - Recruitment Administrator (Casual)

About You: 

• Demonstrated experience providing high-volume administrative support within a recruitment, HR or customer-focused environment. 
• Well-developed organisational skills with the ability to manage multiple priorities and meet competing deadlines. 
• Strong attention to detail and commitment to maintaining accurate records and documentation. 
• Excellent written and verbal communication skills, including the ability to provide professional customer service to diverse stakeholders. 
• Demonstrated understanding of confidentiality and handling sensitive information appropriately. 
• Knowledge of contemporary recruitment practices and employment legislation.

The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment. 

How to Apply 

To submit your application please click on the Apply button. 

Applications must be submitted as a single document comprising: 

• A cover letter 
• Your curriculum vitae/resume 
• Your responses addressing all selection criteria located in the position description 

Applications will close Sunday 19 July 2026 at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. 

Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. 

Why Join VU: 

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage 

Our Commitment: 

Victoria University is committed to fostering an inclusive, respectful, and socially responsible community. We honour our deep diversity by respecting First Nations perspectives and embedding sustainable approaches to Protecting Country, while championing progressive inclusivity for all—embracing Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio economic backgrounds. 

As a WGEA Employer of Choice for Gender Equality, we strive to create a place where everyone feels they belong, and we ensure a positive, barrier free recruitment experience by providing adjustments and accessible formats upon request at  inclusivecareers@vu.edu.au or (03) 9919 5999.