Governance Officer

Te Whiwhinga mahi | The opportunity

We are seeking a Governance Officer, known internally as a University Committee Executive, to play a central role in supporting the University’s governance framework and contributing to the effective operation of its most senior decision-making committees.

This is 12-Month, Fixed-Term opportunity.

In this role, you will provide high-quality secretariat support to Council, its committees and other senior University groups. Working closely with committee chairs, senior leaders and stakeholders across the University, you will ensure governance processes are well managed, compliant and aligned with best practice. You will also contribute to governance improvement initiatives and support the ongoing development of committee capability across the University.

This is a highly collaborative role that requires strong attention to detail, sound judgement and the ability to manage multiple priorities in a fast-paced environment. You will have the opportunity to build strong relationships across the University while supporting decision making at the highest level.

Your responsibilities will include:

• Providing end-to-end secretariat support, including agenda planning, paper coordination and minute taking
• Supporting committee chairs and stakeholders to enable effective governance processes and outcomes
• Monitoring actions and following up on committee decisions to ensure timely completion
• Contributing to the development and implementation of governance best practice across committees
• Building strong relationships with committee members, senior leaders and governance stakeholders
• Supporting governance activities such as committee elections, policy register administration and system or process improvements

This is a full-time 12-Month Fixed-Term role (37.5 hours per week, Monday to Friday). The salary range is $92,000 to $102,000 (per annum, pro-rated for part time).

A full description of your duties and the role are provided in the position description linked HERE.

He kōrero mōu | About you

You are an experienced governance or senior administrative professional who enjoys working in a fast-paced environment where attention to detail, judgement and relationship management are critical. You are highly organised and comfortable supporting senior leaders and committees, while balancing multiple priorities and deadlines.

You take pride in producing high-quality work, communicating clearly and maintaining confidentiality and discretion. You enjoy building strong relationships and are confident navigating complex organisational environments.

E rapua ana mātou | We are seeking

• Experience providing governance, secretariat or senior administrative support to boards, committees or other formal decision-making bodies
• Excellent written communication skills, including report writing, minute taking and document preparation
• Strong organisational skills and the ability to manage competing priorities and deadlines
• The ability to exercise sound judgement, work independently and maintain confidentiality
• Strong stakeholder relationship management skills and the confidence to work with senior leaders and committee members
• Excellent attention to detail, proofreading skills and a commitment to accuracy
• A relevant degree or equivalent combination of qualifications and experience

Experience in a tertiary education environment or another large, complex organisation will be highly regarded.

Ngā āhuatanga kei a mātou | What we offer

Waipapa Taumata Rau | The University of Auckland is New Zealand’s leading university, guided by a commitment to excellence and service to our communities. With more than 6,000 academic and professional staff, we support a diverse community of over 47,000 students.

Guided by our values, we work collaboratively to advance knowledge, foster equity and inclusion, and contribute meaningfully to New Zealand’s social, cultural, and economic well-being.

We cultivate an environment that supports your growth and rewards excellence with a range of staff benefits, including:

• Competitive salary and five weeks of annual leave.
• Discounted public Transport for permanent staff
• Superannuation/KiwiSaver, matching up to 6.75%.
• Flexible working arrangements, including working from home and flexible hours.
• Leading, and inclusive parental leave provisions.
• Career development opportunities and a range of benefits, including discounted insurance, memberships, and on‑site amenities.

Me pēhea te tuku tono | How to apply

Please submit your application online by the closing date of Sunday 26 July 2026. Your application should include:

• A brief Cover Letter explaining why you're interested in this role and how your skills match the requirements.
• Your updated CV.

Please note that we do not accept email applications.

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment.  For further information on services for Māori, Pacific, women, LGBTQIATakatāpuiMVPFAFF+, people with disabilities, parenting support, flexible work and other personal circumstances go to www.equity.auckland.ac.nz