The Center at Donaldson

Position Description

The Center at Donaldson places a high priority

on incorporating our four core values into the daily performance of job responsibilities and leadership skills. These values are: community, dignity and respect for all, openness to the Spirit, and simplicity.

Position Title: Associate Community Administrative Assistant 

Organizational Classification: Group I FLSA Classification: Non-exempt

Ministry: Provincial Services

Date: June 2026

Reports to: Director of Associate Community

Job Summary:

• General clerical/secretarial work as needed/requested.
• Assists in streamlining processes as requested.
• Maintains up to date database of all Associate Members. including communicating changes to appropriate departments.
• Maintains an up-to-date contact list of all Associates, Sisters, and Fiat Spiritus Members in collaboration with the province leadership office through shared files (Annual directory, calendar or other as assigned).
• Responsible for preparation of seasonal mailings and personal greetings from the Associate Office.
• Organizes and prepares the quarterly mailings, or other mailings as assigned.
• Assist with the preparation of Associate events as directed and assigned.
• Assists with development and design of necessary materials as requested.
• Maintain Associate Office Archive files with summaries according to recommendations

from Notre Dame Archive Office for ease of tracking.

• Assists in Quarterly Associating News
• Assists in maintaining/preparation of data or reports upon request.
• Takes an active interest in the Associate Community’s well-being

 and procedures for the betterment and success of the Community at-large.

• Reacts to challenges, exhibits ability to anticipate needs and prioritization.
• Engages thorough and consistent communication between Director’s primary office and

onsite office.

• Works efficiently with flexibility and adaptability handling a fast-paced work environment.

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Job Summary (continued)

• Is flexible and adaptive in prioritizing the office needs regarding working remotely.
• Displays professional attitude and behavior.
• Other duties as assigned.

SPECIFICATIONS:

Prior Education and Training:

• High school education is required with training and/or significant experience in secretarial/administrative assistant responsibilities.

Prior Work Experience/Skills Required:

• Prior office experience required.
• Excellent computer skills required.
• Ability to relate to others on a frequent basis.
• Must possess excellent written and verbal communication skills.
• Ability and willingness to self-initiate and self-direct tasks.
• Graphic design experience preferred. Experience, familiarity or willingness to learn google docs, outlook, power point, canva and excel.

On-the-Job Training/Orientation Required:

• Completion of new co-worker orientation

Other Position Requirements:

• Must be able to work with minimal specific instructions.
• Excellent organizational skills and the ability to handle multiple tasks.
• Must have a high degree of interpersonal skills.
• Attention to detail and accuracy when working with numbers and minute details such as email addresses, dates, calculations, and record keeping.

Environmental Conditions:

Working conditions/hazards: Generally good to excellent

Physical Demands:

• Position requires continuous sitting as well as occasional standing, walking, bending, climbing, and pushing/pulling.
• Position requires occasional pushing/pulling and/or lifting of up to 25 lbs.
• Position requires good visual acuity as well as the ability to see color.

Machines, Tools, Equipment and Work Aids:

• Telephone, scanning, copy machine, and computer