Court Clerk III

Distinguishing Characteristics 

The Court Clerk III, at the advanced journey level, serves as a lead to provide guidance, document procedures and perform the most complex clerical tasks of the Court.  

Essential Duties 

• Advanced Journey level in the Court Clerk series includes lead responsibilities;  
• Assigns work of Court clerical staff; trains staff on Court processes and procedures; 
• Provides technical assistance for complex or difficult assignments; resolves technical and procedural problems related to filing and other aspects of case processing; 
• Proficiently operates the case management system and provides training to staff on its use, ensuring accurate and efficient case processing.
• Researches complex cases and those that pose processing difficulties; takes necessary actions to resolve problems; 
• Serves as floater between Court divisions to meet workload demands of the Court; 
• Receives and processes public documents for judicial departments as assigned; 
• Reviews documents for completeness, timeliness and conformity to legal requirements; 
• Develops and improves Court procedures and documentation to support staff members, attorneys, and the general public regarding Court operations, procedures and requirements. 
• Performs other duties as required. 

Knowledge, Skills, and Abilities 

Knowledge of: 

• Training techniques; considerable knowledge of codes, local rules, procedures and legal terminology related to preparation, acceptance, processing of legal documents, case calendaring, disposition, processing and other Court functions. 
• General principles of federal and state constitutional, administrative, civil, family and criminal law. 
• Case and document processing functions and procedures. 

Ability to: 

• Understand and carry out oral instructions, work in an environment that includes frequent interruptions and requires attention to multiple tasks. 
• Perform simultaneous duties.
• Comprehend and utilize designated software programs.  
• Perform accounting functions accurately.  
• Lead the work of others, plan and coordinate work. 
• Work independently and apply specialized knowledge and understanding of codes and rules, legal terms and procedures in legal document preparation, processing, case calendaring and other Court activities. 
• Research case-related information. 
• Explain Court processes to the public. 
• Organize and prioritize a variety of tasks in an effective and timely manner. 
• Perform official actions that require attention to detail and application codes, rules and specific procedures. 
• Use correct business English, understand and carry out oral and written instructions. 
• Use a computer and various software utilized to create reports and documents. 
• Operate a variety of office machines and equipment including computer systems. 
• Take and transcribe courtroom notes in an accurate and timely manner. 
• Prepare clear and concise correspondence and reports. 
• Establish and maintain effective work relationships and work as a team player.  
• Maintain a variety of manual and computerized record keeping and calendaring. 

• Perform responsible clerical support functions effectively in all operational areas of the Court system.  
• Locate, understand and apply pertinent codes, rules and guidelines. 
• Provide peer training as necessary. 
• Develop and document procedures for internal and external reference. 

Minimum Qualifications 

Education and Experience: 

• High School diploma or equivalent GED; 
• Three (3) years of legal, court, or justice system support experience in a Superior Court, or similar organization, where duties require the use of legal terminology, a thorough understanding of trial court procedures and extensive public contact. 

Additional Requirements:  

• Citizenship in the United States.    
• This class description lists the major duties and requirements of the job and is not all-inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job-related duties other than those contained in this document and may be required to have specific job-related knowledge and skills.  
• Candidates are required to pass a fingerprint clearance by the Federal Bureau of Investigation (FBI) and Department of Justice (DOJ). Applicants must have a reputation for honesty and trustworthiness.  Convictions, depending on the type, number and date, may be disqualifying.

Physical Demands and Working Conditions: 

Mobility and manual dexterity to work in a standard office environment and use standard office equipment; vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, books or boxes of paper. Sitting for extended periods of time daily; moving short distances, minimal twisting, bending, stooping and lifting in the performance of assigned duties. Good memory and recall is necessary for the accurate and timely transfer of information. Assigned work is normally performed in an office environment. Employee works in a high stress environment and is exposed to high demand situations in the performance of required duties, continuous contact with staff, patrons and the general public.   

Accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.