Human Resources Assistant

Description

POSITION SUMMARY: 

The Human Resources Assistant provides administrative support and services to help the Human Resources department operate effectively and efficiently.  

Requirements

ESSENTIAL FUNCTIONS  

The essential functions listed below represent the primary duties of the position. Duties may vary based on assignment and business needs. 

• Maintain employee records, personnel files, and HR documentation in accordance with company procedures 
• Maintain confidentiality of employee records, personnel files, HR documentation, and other sensitive information 
• Perform periodic audits of HR files, employee records, and related documentation to support accuracy, completeness, and compliance with company procedures 
• Assist with onboarding activities, including preparing new hire paperwork, coordinating orientation materials, and supporting completion of required forms 
• Respond to routine employee questions or direct employees to appropriate HR resources regarding policies, benefits, timekeeping, and general HR processes 
• Schedule interviews, meetings, trainings, and employee events; prepare related materials and communications as needed 
• Support payroll, attendance, benefits, recruiting, and compliance processes by entering data, tracking deadlines, and following up on missing information 

Required Qualifications 

• Associate degree in Human Resources, Business Administration, or a related field; enrollment in a bachelor’s degree program in Human Resources or a related field may be considered 
• One to three years of administrative, Human Resources, or related office support experience 
• Proficiency with Microsoft Office applications and ability to accurately enter, maintain, and organize confidential information 
• Bilingual English/Spanish skills preferred 

Knowledge, Skills, and Abilities 

• Strong ability to maintain confidentiality and handle sensitive employee information with professionalism and discretion 
• Excellent attention to detail, accuracy, and organization when maintaining records, files, and documentation 
• Effective written and verbal communication skills with the ability to provide courteous support to employees, applicants, and internal partners 
• Ability to manage multiple priorities, meet deadlines, and follow established HR procedures in a fast-paced environment 
• Basic understanding of HR processes, employment documentation, and employee recordkeeping practices 
• Proficiency using Microsoft Office applications and ability to learn HR information systems and other business software 

Physical Demands 

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this position, with or without reasonable accommodation. 

WORK ENVIRONMENT 

Work is performed in an environment that may include exposure to manufacturing equipment, moving mechanical parts, noise, fumes, or varying temperatures, depending on the role. 

SAFETY-SENSITIVE POSITION 

This position is designated as safety sensitive. Employees must comply with all OSHA requirements and company safety policies and procedures. [If required] 

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT 

Vantage Mobility is an equal opportunity for employers. We are committed to creating an inclusive workplace and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status. Reasonable accommodations are available for qualified individuals with disabilities throughout the hiring process. 

DISCLAIMER 

This job description is not intended to be an exhaustive list of duties, responsibilities, or qualifications. Duties may change at any time based on business needs.