JOB DETAILS
Payroll Manager
CompanyEnvision Unlimited
LocationChicago
Work ModeOn Site
PostedJuly 15, 2026
About The Company
Envision Unlimited is a full spectrum of care organization serving people with intellectual and developmental disabilities as well as mental health challenges from infants to senior citizens, regardless of race, gender, religion, or ability to pay.
Our mission is to provide quality services that promote choice, independence and inclusion among our members. Since our founding in 1948, we have built a legacy of evolving care delivered with empathy, every time and everywhere. Our innovative services include community living options; novel day programs; employment, respite and mental health services; and foster care for children with disabilities. Today, we support 5,000 members and their caregivers in metropolitan Chicagoland and Central Illinois.
We have become an organization well-recognized for the programs and services we create and manage that result in maximum impact for our members. Through outreach, evaluation and service planning, we help thousands of people become part of the community, transition to safe homes and access support services so they can live their lives to their greatest potential.
About the Role
Description
Responsible for training and supporting the payroll team to ensure timely and accurate payroll processing, ensuring compliance with federal, state, local and benefits requirements and promoting an excellent customer service culture. Must have some knowledge of Paylocity/UKG payroll systems.
Responsibilities:
- Oversee payroll processing and operations for multiple locations, ensuring accurate and timely pay.
- Ensure strict and consistent compliance to labor laws, tax withholdings, wage orders, garnishments and year-end reporting.
- Set up and maintain functional payroll systems (Paylocity/UKG).
- Audit payroll transactions to ensure all amounts and payment dates are accurate.
- Reconcile and prepare reports for ledgers, journal entries, 5500s, overtime usage, retirement, attrition etc.
- Lead processing, accuracy and distribution of W-2 statements.
- Approve one-time or permanent changes in payroll (e.g. salary increases, tax deduction, bonuses).
- Approve all employee changes from the self-service portal.
- Train employees who are involved in payroll on best practices.
- Manage payroll discrepancies quickly and efficiently.
- Collaborate with Finance and HR to create payroll reports. Create and maintain all cost centers, allocations and new location codes.
- Monitor and audit payroll for fraud, abuse and waste.
- Prepare onboarding material to enable new hires and add union codes, exempt status and benefit hours, payroll policy, CID and Respite codes. Help new hires understand the company’s compensation and benefits policies (Orientation).
- Coordinate external audits (Work Comp. and 403B, 5500).
- Answer payroll-related questions from employees and supervisors
- Maintain records for insurance and benefit partners (Employees contributions, loans and employer contributions).
- Maintain system updates
Requirements
Qualifications:
A minimum of 10 years of payroll experience
At least five years in payroll management
Must be a CPP (Certified Payroll Professional)
Bachelor’s degree, preferably in accounting or business administration
Key Skills
Payroll ProcessingCompliancePaylocityUKGAuditingFinancial ReportingTax WithholdingW-2 DistributionEmployee TrainingCost Center ManagementOnboardingExternal Audit Coordination
Categories
Finance & AccountingHuman ResourcesManagement & Leadership
Job Information
📋Core Responsibilities
Oversee payroll operations for multiple locations to ensure accurate and timely processing while maintaining compliance with labor laws and tax requirements. Lead the payroll team, manage system updates in Paylocity/UKG, and collaborate with Finance and HR for reporting and auditing.
📋Job Type
full time
💰Salary Range
$85,000 - $95,000
📊Experience Level
10+
💼Company Size
398
📊Visa Sponsorship
No
💼Language
English
🏢Working Hours
40 hours
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