Accounts Receivable Clerk

Description

Job Title: Accounts Receivable Clerk

Company: Fouts Bros Inc.
Location: Milledgeville, GA (On-site) 

Job Type: Full-time
Schedule: Monday – Friday, 8:00 AM –54:00 PM 

About Fouts Bros Inc.

Fouts Bros is a family-owned business since 1952 with facilities in Georgia and Texas. Fouts Bros is proud to have become one of the largest and most diverse commercial truck manufacturers in the US. Fouts Bros is committed to developing new commercial vehicles that provide industry-best value, quality, and dependability. Fouts Fire is a leading fire equipment company dedicated to providing high-quality fire trucks and emergency vehicles to fire departments and emergency responders. Our mission is to ensure the safety and efficiency of fire and rescue operations through reliable and expertly maintained equipment.

Job Summary

The Accounts Receivable Clerk will provide vital financial, administrative, and clerical services to ensure accurate and efficient financial tracking. Operating in a fast-paced environment, this professional will process incoming client payments, manage the ledger, verify invoice accuracy, and maintain a steady cash flow vital to our production and distribution pipelines. 

Key Responsibilities

• Payment Processing: Post daily customer payments by accurately recording cash, check, credit card, and wire transfer transactions. 
• Invoicing & Billing: Prepare, verify, and mail out commercial vehicle sales invoices, parts bills, and customer statements. 
• Ledger Reconciliation: Perform day-to-day transaction matching to ensure all financial ledger accounts are correctly balanced.
• Dispute Resolution: Investigate customer billing discrepancies or unauthorized deductions by collaborating directly with internal Sales and Service teams.
• Collections & Communication: Maintain professional contact with municipal fire departments and private fleets to facilitate payment of outstanding balances and send reminders. 
• Financing Administration: Assist with documentation and record-keeping for clients utilizing Fouts Bros network financing partners. 
• Data Integrity: Protect organizational values by strictly keeping financial information confidential.
• Team Collaboration: Assist the Finance Manager with year-end audits and monthly reporting metrics as requested. 

Required Skills and Qualifications

• Experience: Minimum of 2–3 years of dedicated experience in Accounts Receivable, bookkeeping, or a corporate accounting role.
• Education: High school diploma or equivalent required; Associate or Bachelor’s degree in Accounting, Finance, or Business Administration is highly preferred.
• Software Proficiency: Strong working knowledge of major accounting software platforms (e.g., Microsoft AX Dynamics).
• Technical Skills: Intermediate to advanced proficiency in Microsoft Excel (formulas, tracking charts) and standard data entry.
• Core Principles: Strong grasp of basic accounting standards, credit terms, and standard collections practices.
• Interpersonal Skills: Superb communication and problem-solving skills needed to resolve sensitive billing issues with clients amicably.
• Work Style: Sharp attention to detail, strict adherence to deadlines, and the capability to work efficiently under pressure.