Office Assistant

Post : Office Assistant 

Organisation Name : SVKM NMIMS Global University, Dhule 

Job Location : Dhule, Maharashtra

Educational Qualifications :

• Candidate should be a graduate from recognized university

Professional Experience :

• Minimum: 2–5 years of relevant administrative or clerical experience in a University, Educational Institution, 
 Government Organization, or reputed Corporate Office.

• Fresh graduates with excellent computer proficiency may also be considered for entry-level positions.

Computer Skills

· Microsoft Office Suite (Word, Excel, PowerPoint) 

· Microsoft Outlook 

· Google Workspace (Docs, Sheets, Drive, Calendar) 

· Oracle ERP or equivalent ERP/University Management Systems 

· Internet and Email Management 

· Document Management Systems 

· Data Entry and Report Preparation 

· PDF editing and document scanning software

Key Responsibilities

Administrative Support

• Provide day-to-day administrative assistance to the Central Office. 
• Assist in preparing, typing, formatting, and filing official letters, circulars, notices, reports, and other documents. 
• Maintain physical and electronic filing systems for efficient record management. 
• Receive, sort, and distribute incoming correspondence and dispatch outgoing communications. 
• Maintain confidentiality of official documents and sensitive information. 

Office Operations

• Assist in the smooth functioning of the Central Office and support various administrative activities. 
• Coordinate with Schools, Departments, and administrative units for routine office work. 
• Schedule meetings, maintain office calendars, and arrange meeting logistics. 
• Prepare meeting files and assist in recording Minutes of Meetings (MoM), where required. 

Documentation & Record Management

• Maintain registers, records, files, and official documentation in an organized manner. 
• Ensure proper indexing, storage, retrieval, and archival of documents. 
• Update departmental records and administrative databases regularly. 
• Support documentation related to admissions, examinations, HR, Finance, Procurement, and other University functions as assigned. 

ERP & Data Management

• Perform data entry and update records in Oracle ERP or other University Management Systems. 
• Generate routine reports and maintain digital records. 
• Verify the accuracy of information before updating the system. 
• Assist departments in maintaining accurate administrative data. 

Communication & Coordination

• Coordinate with faculty members, administrative staff, students, visitors, and external agencies. 
• Attend telephone calls, receive visitors, and direct them appropriately. 
• Provide administrative support during university events, meetings, inspections, and accreditation visits. 

Office Administration

• Maintain office stationery, consumables, and inventory records. 
• Coordinate photocopying, scanning, printing, binding, and document dispatch activities. 
• Ensure proper upkeep of office equipment and report maintenance requirements. 
• Assist in arranging travel, accommodation, and logistics for official visitors, whenever required. 

Compliance

• Follow University rules, administrative procedures, and office protocols. 
• Ensure timely completion of assigned work. 
• Maintain professionalism, integrity, and confidentiality in all official matters.