Admin Clerk

Post : Admin Clerk

Organisation Name : SVKM NMIMS Global University, Dhule 

Job Location : Dhule, Maharashtra

Educational Qualifications :
• Candidate should be a graduate from recognized university

Professional Experience : 
• Minimum: 2–5 years of relevant administrative or clerical experience in a University, Educational Institution,  
 Government Organization, or reputed Corporate Office. 
• Fresh graduates with excellent computer proficiency may also be considered for entry-level positions.
 

Computer Skills 

· Microsoft Office (Word, Excel, PowerPoint)

· Microsoft Outlook

· Google Workspace (Docs, Sheets, Drive, Calendar)

· Oracle ERP or equivalent ERP/University Management Systems

· Internet and Email Management

· Document Management Systems

· Data Entry and Report Preparation

· PDF editing and document scanning software

Key Responsibilities

Administrative Support

• Perform day-to-day clerical and administrative activities of the University. 
• Maintain office files, records, registers, and official documents in both physical and digital formats. 
• Draft and type official letters, notices, circulars, memos, and reports. 
• Receive, record, and dispatch incoming and outgoing correspondence. 
• Maintain confidentiality of official records and documents. 

Documentation & Record Management

• Organize and maintain employee, student, and departmental records. 
• Update and maintain databases, registers, and filing systems. 
• Assist in preparing reports, statements, and administrative documentation. 
• Ensure proper storage and retrieval of official records. 

Office Coordination

• Coordinate with various Schools, Departments, and administrative offices for routine activities. 
• Assist in scheduling meetings and maintaining office calendars. 
• Prepare meeting files and maintain Minutes of Meetings (MoM), wherever required. 
• Support the organization of university events, meetings, and official functions. 

Data Entry & ERP Operations

• Perform accurate data entry in Oracle ERP or the University Management System. 
• Update employee, student, and departmental records in the ERP. 
• Generate reports and maintain digital records. 
• Ensure accuracy and completeness of data entered into the system. 

Student & Staff Support

• Assist students, faculty, staff, and visitors by providing administrative support and information. 
• Respond to routine inquiries and direct them to the appropriate department. 
• Facilitate document verification and administrative processes as assigned. 

Office Administration

• Maintain office stationery, supplies, and inventory records. 
• Coordinate with vendors and service providers for office-related requirements. 
• Support document photocopying, scanning, printing, and filing activities. 
• Ensure proper maintenance of office equipment and report service requirements. 

Compliance

• Follow University policies, administrative procedures, and office protocols. 
• Ensure timely completion of assigned administrative tasks. 
• Maintain confidentiality and accuracy in handling official information.