Surgery Scheduler - Great Lakes Surgical Specialists

UPMC's Great Lakes Surgical Specialists is seeking a Surgery Scheduler to join their team! This full-time position will work Monday through Friday from 8:00am to 4:30pm. No holidays, evenings or weekends are required. Candidates who are patient focused, comfortable working in a fast-paced environment, and with high attention to detail are encouraged to apply!

What Can UPMC Do for You?

• A career path that provides you with the right experience to be successful in the position you want to obtain now and, in the future
• Health and welfare benefits like medical, vision, dental, and life and disability, and an exceptional retirement program
• Work life balance to help manage other important aspects of your life such as: PTO, wellness programs, paid parental leave
• Competitive pay for the work that you do

Responsibilities:

• Work directly with department to troubleshoot procedural and operations issues.
• Coordinate and monitor patient follow-up through the Refract Tracker and EPIC.
• Prepare and forward all necessary admission reservations/requisitions, including demographics and insurance information to hospitals.
• Coordinate cases and communicates with hospital personnel to obtain approval for hospital admissions.
• Discuss and coordinate financial arrangements prior to surgery including the collection of pre-payments.
• Ensure that informed consents are signed.
• Provide patients with pre and postoperative instruction according to service specific guidelines.
• Coordinate patient education seminars and schedules physicians accordingly.
• Collect data for research study.
• Schedule pre-screening exams, diagnostic testing, post-operative appointments and surgical cases for all patients.
• Ensure all billing and insurance information is current and accurate.
• Complete special projects as assigned.
• Act as liaison between patient and referring physicians.
• Obtain pre-certification and/or referral prior to the date of the procedure.
• Coordinate and track internal and external marketing efforts.
• Attend and schedule department meetings.
• Answer and respond to all incoming telephone inquiries regarding surgery and provides educational material, both verbally and through printed materials.

• High school diploma or equivalent required. 
• Completion of a medical assisting program or 2-4 years experience in a medical field. 
• Proficiency in medical terminology preferred. 
• General knowledge of computer software and practice management databases is essential. 
• Knowledge of the Epic practice management programs preferred. 
• Strong organization, time management and interpersonal skills. 
• Tact and diplomacy are necessary in dealing with physicians, patients and their families and other employees. 
• Ability to deal compassionately and professionally with patients is essential. 
• Work independently and possess sound decision-making skills. 
• Knowledge of insurance regulations, specifically Medicare, BC/BS, managed care plans and workers compensation carriers regarding scheduling and approval of surgical procedures. 
• Ability to prioritize work demands. 
• Ability to consistently maintain confidentiality with regards to all job assignments and related information.
• Access to medications is limited to the distribution of the medication to the nurse.
  
  Licensure, Certifications, and Clearances:
  
  UPMC is an Equal Opportunity Employer/Disability/Veteran